Executive Assistant

Smith Search Inc.; Vancouver; Presencial; CAD 90.000 - 110.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Discretionary bonus

Extended health benefits

Group RRSP with employer matching

Descripción de la vacante

Smith Search Inc. is seeking an Executive Assistant to support the General Counsel of a global, publicly listed company based in downtown Vancouver. The role combines high-trust calendar and travel management with end-to-end Board logistics and day-to-day executive support.

The ideal candidate is highly organized, discreet, and thrives in a fast-paced governance environment, capable of coordinating across time zones and remote sites while upholding the highest standards of professionalism.

Formación

• 6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors.
• Experience supporting a publicly listed company and understanding governance processes.
• Experience with board portals and meticulous document formatting.

Responsabilidades

• Provide high-level administrative support to the General Counsel and Board members.
• Manage complex calendars across multiple locations and time zones.
• Coordinate end-to-end Board and Committee meetings and minutes.
• Support investor relations with meetings, presentations, and communications.
• Arrange complex domestic and international travel for executives.
• Assist with regulatory filings and corporate reporting duties.
• Handle confidential information with discretion and professionalism.
• Anticipate priorities and exercise sound judgment in a fast-paced setting.

Conocimientos

Senior EA experience

Board and C-suite support

Microsoft Office proficiency

Herramientas

Microsoft Office

Excel

Descripción del empleo

Our client, a global, publicly listed company headquartered in downtown Vancouver, is seeking an Executive Assistant to support its General Counsel.

This is a hands-on, high-trust role at the centre of a demanding board and governance function, blending complex calendar and travel management, end-to-end Board and Committee logistics, and day-to-day executive support. It’s an excellent fit for a seasoned, deeply organized EA who thrives on shifting priorities, takes genuine ownership of their work, and brings absolute discretion to highly sensitive matters.

Duties & Responsibilities

• Provide high-level administrative and operational support to the General Counsel, senior executives, and Board members within a complex, publicly traded mining organization.
• Manage dynamic executive calendars across multiple locations and international time zones, prioritizing competing demands, protecting executive time, and acting as a key gatekeeper and point of contact for internal and external stakeholders.
• Coordinate Board of Directors and Committee meetings end-to-end, including scheduling, governance packages, agendas, confidential materials, meeting logistics, minutes, and follow-up.
• Support investor and shareholder relations by coordinating meetings, communications, presentations, and related executive requirements.
• Coordinate complex domestic and international travel, including intricate itineraries for executives visiting remote mine sites, international operations, and investor conferences across multiple time zones.
• Support SEDAR+ filings and other public-company disclosure requirements by tracking regulatory timelines, coordinating documentation, and ensuring materials are prepared and submitted accurately and on time.
• Assist with compliance and corporate reporting by compiling information, coordinating operational reports, and maintaining documentation required for a publicly traded organization.
• Support the day-to-day administrative operations for the GC, including expense reconciliation, corporate correspondence, document management, and secure filing of highly confidential information.
• Anticipate and manage time-sensitive priorities, independently resolving complex issues and exercising exceptional judgment, discretion, and professionalism.

What We’re Looking For

• 6–8+ years of experience as a senior EA supporting C-suite executives and a Board of Directors
• Demonstrated Board and Committee support experience; a legal or corporate governance background is an asset but not required
• Experience supporting a publicly listed company, with an understanding of corporate governance, disclosure requirements, and public-company processes
• Experience with SEDAR+ and public-company filings is an asset
• Experience with Board portals and strong proficiency in Microsoft Office, particularly Excel and document formatting
• Exceptional organizational and time-management skills, with the ability to manage competing priorities and pivot quickly
• Comfortable coordinating complex schedules, travel, and communications across multiple international time zones and geographic locations
• Proactive, highly resourceful, and ownership-driven, with the ability to work independently and anticipate what needs to happen next
• Sound judgment and exceptional discretion when handling confidential and highly sensitive information
• Calm, polished, and professional presence with the ability to operate effectively in a fast-paced, high-stakes environment
• Base salary of $90,000–$110,000, depending on experience and qualifications
• Discretionary performance-based bonus, plus ST and LT incentive
• Extended health benefits
• Group RRSP with employer matching from day one
• Collaborative, values-driven team with a genuine commitment to work-life balance