Executive Assistant

Luann Bagg Staffing Inc.; Toronto; Hybrid; CAD 90,000 - 97,000; Full time

Benefits offered by this job

Benefits on day one

Hybrid work model

Walkable to Union Station

Job summary

Luann Bagg Staffing Inc. is seeking an experienced Executive Assistant to support a dynamic Executive Vice President on a hybrid basis, working in the office about three days per week near Union Station. The role focuses on calendar management, travel planning, and high-quality board materials.

The ideal candidate thrives in a fast-paced environment, brings proactive initiative, and excels at coordinating multiple priorities with discretion and professional communications.

Qualifications

• Previous experience supporting a Senior level Executive in a large organization that has a fast-paced environment.
• Excellent time management with the ability to multitask and handle competing priorities.
• Ability to handle confidential information with discretion.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Manage a complex and evolving calendar, schedule meetings and speaking engagements.
• Manage a busy inbox and flag urgent emails.
• Book travel (flights, hotel, car service) and prepare detailed agendas.
• Draft and edit correspondence and presentations for meetings (internal, external, Board).
• Prepare meeting materials and expense reports.
• Interact with stakeholders and act as an extension of the Executive with discretion.

Skills

Time management

Multitasking

Communication skills

Interpersonal skills

Education

Undergraduate degree or college diploma

Tools

Microsoft Office Suite

Job description

Salary 90,000-97,000 + Great Bonus, Full and Extensive Benefits on day one, Terrific Pension Plan + 4-5 Weeks of Vacation and employee perks!!!

This is a Hybrid role and working in the office approx. 3 days a week and the role is walking distance from Union Station.

The Opportunity: Our client is a large, stable, and forward-thinking organization that genuinely values the contributions of its employees. They are seeking an experienced Executive Assistant to support a dynamic and highly engaged Executive Vice President who is part of the Executive Leadership Team.

This executive is looking to build a long-term, trusted partnership with their EA and understands the strategic value the role brings. The ideal candidate is proactive, detail-oriented, and thrives on taking initiative while managing multiple priorities and projects simultaneously.

In this role, you will oversee a complex and constantly evolving calendar, coordinate meetings and events, and prepare high-quality documentation, correspondence, and presentations. Also, you will be responsible for helping the EVP prepare meeting materials for Board meetings. This is an exceptional opportunity for a seasoned Executive Assistant who excels in a fast-paced, collaborative environment and takes pride in delivering excellence.

Responsibilities include:

• Manage a complex and constantly changing calendar, schedule meetings, appointments and speaking engagements
• Manage a busy inbox and flag urgent emails
• Book travel (flights, hotel and car service and provide a detailed agenda)
• Draft and edit correspondence, messages, communications etc.
• Prepare presentations for meetings (internal, external and Board) meetings
• Plan, organize and coordinate department meetings (ensure all meeting material is organized and ready in advance of the meeting)
• Plan, organize and coordinate events
• Prepare and submit detailed expense reports
• Interact with internal/external stakeholders, act as an extension of the Executive with all stakeholders
• Manage confidential information with discretion

Qualifications:

• Previous experience supporting a Senior level Executive in a large organization that has a fast-paced environment
• Excellent time management skills with the ability to multitask and manage competing priorities
• Able to manage confidential information with discretion
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Completion of an undergraduate degree or college diploma is an asset
• Experience planning and coordinating events
• Accurate and detail-oriented with a strong work ethic
• Excellent communication and interpersonal skills