Executive Assistant

Kraft Heinz; Toronto; On-site; CAD 67,000 - 85,000; Full time

Job summary

Join a leading company as an Executive Assistant where you will support Global VPs in a fast-paced environment. Your role includes managing schedules, travel plans, and internal communication while demonstrating exceptional organizational skills. This is a full-time opportunity ideal for someone proactive with a strong administrative background in a multifaceted role.

Benefits

Comprehensive health care benefits

Flexible work arrangements

Paid Time Off

Wellness programs

Employee Assistance Program

Qualifications

• Experience supporting Executives and managing multiple priorities.
• Advanced knowledge of Microsoft Office suite needed.
• Ability to handle a fast-paced work environment.

Responsibilities

• Manage the calendars of Global VPs and arrange complex travel logistics.
• Facilitate communication between the VPs and stakeholders.
• Prepare confidential documents and assist with event planning.

Skills

Time Management

Microsoft Office

Organizational skills

Microsoft Outlook

Microsoft Word

Calendar Management

Administrative Experience

Microsoft PowerPoint

Microsoft Excel

Education

High school diploma required; college degree preferred

Job description

Executive Assistant Global Heinz & Global Marketing Excellence at a glance...

This is an incredible opportunity for a candidate with strong administrative skills to support our Global Heinz and Global Marketing Excellence VPs. This position is for a multifaceted and hardworking individual who thrives in a fastpaced environment and operates in a proactive thorough manner. This individual will play a critical role in managing internal meetings planning and organizing across various time zones. Our ideal candidate has experience supporting CSuite executives interacting with various levels of senior leadership (internally and externally) multitasking and who demonstrates exceptional communication skills planning problem solving and organizational skills. This individual will report into both the VP of Global Heinz and the VP of Global Marketing Excellence

Whats on the menu

Executes a broad variety of administrative tasks for the Global VPs including acting as a gatekeeper by managing extremely active calendar of appointments. This involves using discretion in identifying critical items setting up meetings and making scheduling changes with minimal involvement by leadership.

Arranges complex and detailed travel plans itineraries visa needs and agendas while also compiling documents for travelrelated meetings.

Prioritizes conflicting needs and handles matters expeditiously proactively and followsthrough on projects to successful completion often with deadline pressures.

Provides a bridge for smooth communication between the VPs and other key internal stakeholders

Manages budgets and monthly tracking by liaising with Global Heinz & Marketing Excellence teams alongside finance. (reporting PO creation invoicing communicating out)

Helps to support culture and engagement amongst the immediate teams by helping as needed with meeting coordination sampling requests etc.

Proactively manages Expenses reporting.

Leads coordination for onboarding preparation for new team members

Assist with event planning and coordination for team meetings allhands meetings summits etc.

Prepare and handle confidential and personnel information with trust & discretion interface appropriately with internal and external clients and senior executives.

Perform ad hoc administrative work and projects as needed.

Recipe for Success apply now if this sounds like you!

High school diploma required college degree or some business classes preferred.

Administrative experience supporting Executives Vice Presidents Directors and / or Managers on their team.

Display maturity and have ability to support and interact with all levels of management.

Advanced knowledge of Microsoft Office suite (PowerPoint Excel Word Outlook); familiar with business technology including but not limited to web conferencing TEAMS Zoom eRoom SAP Ariba WorkDay Concur Sales Reporting etc.

Excellent organizational communication and social skills with a keen attention to detail ability to exercise initiative work independently and proactively followup.

Ability to handle workload in a very fast paced and resultsdriven work environment.

Experience and proficiency working with automated expense tracking online travel etc.

Ability to anticipate needs and make decisions with minimal direction.

Task oriented and ability to drive completion of tasks within narrow timelines.

Ability to work flexible hours depending on business need.

Poised under pressure and flexible to adapt in a fastpaced environment.

Our Total Rewards philosophy is to provide a meaningful and flexible spectrum of programs that equitably support our diverse workforce and their families and complement Kraft Heinz strategy and values.

New Hire Base Salary Range :

67500.00 $84400.00

Bonus : This position is eligible for a performancebased bonus as provided by the plan terms and governing documents.

The compensation offered will take into account internal equity and may vary depending on the candidates geographic region jobrelated knowledge skills and experience among other factors

Benefits : Coverage for employees (and their eligible dependents) through affordable access to healthcare protection and savingfor the future we offer plans tailored to meet you and your familys needs. Coveragefor benefits will be in accordance with the terms and conditions of the applicable plans and associated governing plan documents.

Wellbeing : We offer events resources and learning opportunities that inspire aphysical social emotional and financial wellbeing lifestyle for our employees and their families.

Youll be able to participate in a variety of benefits and wellbeing programs that may vary by role country region union status and other employment status factors for example :

Physical Medical Prescription Drug Dental Vision Screenings / Assessments

Social Paid Time Off Company Holidays Leave of Absence Flexible Work Arrangements Recognition Training

Emotional Employee Family Assistance Program Wellbeing Programs Family Support Programs

Financial Savings / PensionLife Accidental Death & Dismemberment Disability Discounted Perks

Location(s)

Toronto Queens Quay Headquarters

Kraft Heinz is an Equal Opportunity Employer Underrepresented Ethnic Minority Groups / Women / Veterans / Individuals with Disabilities / Sexual Orientation / Gender Identity and other protected classes. In order to ensure reasonable accommodation for protected individuals applicants that require accommodation in the job application process may contact for assistance.

Key Skills

Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite

Employment Type : Full-Time

Experience : years

Vacancy : 1

Monthly Salary Salary : 67500 - 84400

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