Executive Assistant

Interac Corp.; Toronto; On-site; CAD 45,000 - 60,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to support senior leaders in a fast-paced environment. This role is pivotal in managing the Leader's calendar, preparing meeting materials, and ensuring effective communication across teams. The ideal candidate is highly organized, detail-oriented, and possesses exceptional problem-solving skills. Join a dynamic team that values creativity and collaboration while playing a crucial role in shaping the future of digital finance in Canada. This position offers an opportunity to make a significant impact while enjoying a supportive work culture that promotes excellence and innovation.

Benefits

Flexible Work Hours

Health Insurance

Professional Development

Remote Work Options

Employee Discounts

Qualifications

• 5+ years of experience as an executive assistant or business manager.
• Strong analytical and problem-solving skills with effective communication.

Responsibilities

• Manage the Leader's calendar and activities effectively.
• Prepare materials for meetings and coordinate travel arrangements.

Skills

Analytical Skills

Problem-Solving

Communication Skills

MS Office

Time Management

Attention to Detail

Relationship Building

Social Media Expertise

Education

High School Diploma

Bachelor's Degree

Tools

PowerPoint

Outlook

Excel

Word

Job description

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At Interac, we design products and solutions that give Canadians control over their money so they can get more out of life. But, that’s not all. Whether we’re leading real-time money movement, driving innovative commerce solutions like open payments for transit systems, or making advancements in new areas like digital identity and open banking, we are playing a key role in shaping the future of the digital economy in Canada.

Want to make a lasting impact amongst a community of creative thinkers, problem solvers, technical virtuosos and high-performance application developers? We want to hear from you.

As an Executive Assistant, day-to-day activities will be critical to building stakeholder confidence and upholding the standards of operating responsibly. We are looking for an efficient self-starter with the ability to operate effectively in a fast-paced environment. You are a masterful problem-solver, highly organized and have exceptional communication skills. You also have an excellent ability to build and maintain relations and help drive accountability.

You’re great at…

• Understand business goals and/or external priorities and provide day-to-day management of the Leaders calendar and activities, to ensure high value time utilization.
• Understand the business to build effective relationships, assign priority to meeting invites and ask questions proactively to assess urgency.
• Provide updates to the Leader on upcoming meetings, ongoing obligations, project deliverables and timelines.
• Responsible for the timely preparation and presentation of materials for meetings.
• Coordinate completion of deliverables by assigned Leader.
• Collect materials in preparation for requirements, update materials and review amendments with stakeholders.
• Dispatch meeting invitations, book meeting rooms and arrange for resources and other requirements in support of smooth and efficient meeting facilitation.
• Support the coordination and implementation of department events.
• Prepare PowerPoint presentations (developing, formatting, proofreading, printing) and other documents.
• Understanding travel preferences of the Leader and organize travel arrangements and related travel documents required prior to travel.
• Develop and maintain a filing system; ensuring business and operational reports, forms, and other documentation, paper or electronic, are readily available.
• Regularly review and manage corporate expenses and usage (e.g., expense report review) and ensure expense reimbursement is within the guidelines.
• May participate in committees such as the Diversity & Inclusion committee to stay abreast of key events and keep the Leader member up-to-date on all upcoming events, programs and initiatives.
  
  

Who are you?

• You have a minimum of 5+ years as an executive assistant/administrator and/or Business Manager to senior leaders.
• You have strong analytical, critical thinking and problem-solving skills and an ability to present clear, concise and effective solutions.
• You are a critical thinker and rely on experience and judgment to plan and accomplish goals.
• You are proficient with MS Office (Word, Excel, PowerPoint, Outlook).
• You have strong communication skills, both verbal and written, with the ability to collaborate and build relationships with key stakeholders.
• You exhibit meticulous attention-to-detail and excellent time management and organizational skills.
• You have expertise in social media and collaboration tools like LinkedIn.
• You can handle stressful situations with measured calmness and decisiveness.
• You are guided by exceptional common sense, maturity, discretion and the ability to maintain confidentiality.
• Eligibility to work for Interac Corp. in Canada in a full-time capacity.
  
  

Interac requires employees to complete a background check that is completed by one of our service providers. We use this service to complete the following checks:

• Canadian criminal record check;
• Public safety verification;
• Canadian ID cross-check;
• 5-year employment verification;
• Education verification; and
• If applicable, Credit Inquiry and Social Media Check
  
  

How We Work

We know that exceptional people have great ideas and are passionate about their work. Our culture encourages excellence and actively rewards contributions with:

Connection: You’re surrounded by talented people every day who are driven by their passion of a common goal.

Core Values: They define us. Living them helps us be the best at what we do.

Compensation & Benefits: Pay is driven by individual and corporate performance and we provide a multitude of benefits and perks.

Education: To ensure you are the best at what you do we invest in you

Please be aware of certain individuals fraudulently using Interac Corp.’s name and logo to offer fictitious employment opportunities. Interac Corp. will never ask, solicit, nor accept any monies in exchange for employment opportunities. Any such offers of employment are fraudulent and invalid, and you are strongly advised to exercise great caution and disregard such offers and invitations.

Please note that under no circumstances shall Interac Corp. be held liable or responsible for any claims, losses, damages, expenses, or other inconveniences resulting from or in any way connected to the actions of individuals performing such fraud. Further, such fraudulent communication shall not be treated as any kind of offer or representation by Interac Corp. or its subsidiaries and affiliates.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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