Executive Assistant

Altis Recruitment; Toronto; Hybrid; CAD 45,000 - 70,000; Full time

Job summary

An established association in the Research and Development space is seeking a dynamic Executive Assistant and Project Coordinator to join their friendly team. This full-time, hybrid role offers a competitive salary, generous vacation time, and great benefits. You'll provide essential administrative support, manage schedules, and coordinate meetings while leveraging your knowledge of AI and proficiency in MS Office. If you're highly organized, detail-oriented, and thrive in a busy environment, this opportunity is perfect for you to make a meaningful impact in a collaborative setting.

Benefits

Generous Vacation Time

Great Benefits

Additional Bonus Days Off

Qualifications

• 3+ years of relevant administrative support experience.
• Strong organizational and detail-oriented skills.

Responsibilities

• Provide administrative support to an executive and team.
• Manage scheduling, meeting coordination, and board support.

Skills

Administrative Support

Scheduling

MS Office

Project Coordination

Communication Skills

Problem Solving

AI Knowledge

Salesforce

Google Suite

Education

Post-secondary Degree or Diploma

Tools

Salesforce

Google Suite

Job description

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Our client, an established association in the Research and Development space, is seeking an Executive Assistant and Project Coordinator to join their team. This is a full-time permanent role. The role offers a competitive salary, generous vacation time, great benefits, additional bonus days off, and the chance to join a friendly team! This is a hybrid opportunity requiring 3 day in-office Downtown Toronto.

Roles and Responsibilities

-Provide administrative support to an executive and team

-Scheduling and calendar management

-Meeting coordination

-Board support

-Prepare meeting packages

-Minute taking

-Prepare presentations, reports, and other documentation as needed

-Expense management

-Maintain and update the internal database

-Event support

-Other related administrative tasks as needed

Qualifications and Skills

-Must have a post-secondary Degree or Diploma

-Must have a minimum of 3 years of relevant administrative support experience

-Must have knowledge of AI and ideally have exposure to using AI in a work environment

-Must be proficient in MS Office

-Project coordination experience is strongly preferred

-Experience working in an Education/Research/Academic/Non-Profit/Association environment is strongly preferred

-Must be highly organized and detail-oriented

-Must have excellent verbal and written communication skills

-Must be able to multi-task and prioritize in a deadline-driven, busy environment

-Must have strong problem solving skills

-Must be able to interact well with individuals at all levels of an organization

-Must have strong analytical skills

-Experience working with Salesforce and Google Suite is preferred

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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