Executive Assistant, Strategy Strides Toronto

Children's Mental Health Ontario; Toronto; Hybrid; CAD 48,000 - 57,000; Full time

Job summary

Join a forward-thinking organization dedicated to enhancing the mental health of children and youth. As an Executive Assistant, you will play a pivotal role in supporting the senior leadership team, ensuring smooth operations and effective communication. This full-time position offers a hybrid work model, competitive benefits, and opportunities for professional growth. Your contributions will help shape a supportive environment for diverse communities, making a real impact on the lives of young people and their families. If you're organized, adaptable, and passionate about making a difference, this role is for you.

Benefits

Group Health Benefits

Defined Contribution Pension Plan

Opportunities for Growth

Equitable and Inclusive Environment

Qualifications

• Three years of experience in an administrative position.
• Ability to manage confidential and sensitive information.

Responsibilities

• Provide administrative support to the senior leadership team.
• Manage calendar and schedule internal and external meetings.
• Prepare documentation for meetings and trainings.

Skills

Organizational Skills

Multitasking

Communication Skills

Interpersonal Skills

Technology Skills

Education

Diploma in Business or related field

Tools

Microsoft Office

Zoom

Doodle poll

Job description

ABOUT US

Strides Toronto is amulti-service agencyproviding a wide range of exceptional programs and services thatimprove the mental, social and physical health of infants, children and youthfrom the pre-natal stage to age 29,and their families. With arange of community, residential and treatment services, we build strength and resilience through equitable, accessible, client-driven services, system leadership and advocacy. We provide individual, group and family interventions that include mental health counselling, autism services, education, outreach and referral, early intervention, day treatment and community support. In its Lead Agency role,Strides Toronto collaborates with 23 publicly funded infant, child and youth mental health (ICYMH) core service providers to design and implement system-level improvements that promote access, responsive service delivery and experience, and positive mental health outcomes for young people and families across Toronto’s diverse communities.To learn more about who we are and what we do, we invite you to visit our website atwww.stridestoronto.ca

ABOUT THE ROLE

TheExecutive Assistant, Strategyis a full-time permanent position that provides day to day administrative support to the senior leadership team and assists with assigned organizational projects and tasks that require administrative support. Flexibility to work occasional evenings and weekends to support with meetings and events will be required.

Salary range:$48,731.00 to $56,747.00 per annum.

Competitive Group Health Benefits, Defined Contribution Pension plan.

This is a full-time permanent position.

WHY JOIN OUR TEAM?

• We provide a hybrid work model and competitive Group Health Benefits and Pension Plan.
• We provide opportunities for growth and professional development.
• We are committed to providing an equitable and inclusive environment where our diverse team members and clients can thrive.
• We have a collaborative and supportive Senior Management Team.
• We set high standards for performance, client outcomes, and implement best practices, which are demonstrated through our accreditation with the Canadian Centre for Accreditation.

WHAT YOU WILL DO

• Assist the senior leadership team by providing administrative support to alleviate their daily/ weekly/ monthly work routine.
• Support calendar management for the Vice President, Strategy.
• Schedule internal meetings with various teams across the organization as well as external meetings with partner agencies.
• Supporting councils/committees including the preparation of agendas and minute taking, along with support in tracking and monitoring meeting packages so they are completed in advance.
• Prepare documentation for meetings and trainings and assigned initiatives in a timely and accurate manner.
• Provide technical support for online meetings and trainings by letting employees in virtual meeting, sharing document/ videos, and setting up small discussion groups if needed.
• Ensure general administration tasks are performed to maintain proper functioning of facilities and workplace environment.
• Manage deliveries of program orders such as catering, office supplies and coffee supplies.
• Archiving and retrieving program files off-site through Iron Mountain.

THE “MUST HAVES”

The following education, professional memberships and knowledge are a requirement for this role:

• Diploma in Business or related field.
• Three years of experience related to an administrative position.
• Strong organizational skills, multitasking and prioritizing between competing demands.
• Adaptable and flexible with shifting and changing work requirements.
• Excellent verbal and written communication skills.
• Ability to manage confidential and sensitive information.
• Demonstrated interpersonal and engagement skills.
• Strong technology skills in order to operate programs such as Zoom, Microsoft Office, Doodle poll, and client database.

THE ‘NICE TO HAVES’

While not required, preference will be given to candidates with the following:

• Awareness of the role of diversity, equity, and inclusion in the workplace and within the community being served by the position.
• An understanding of anti-Black racism, anti-oppressive/anti-racism perspective in the context of the social determinants of health.
• Ability to recognize and identify situations where incidents of and imbalance of power and privilege may occur and can result in possible negative impacts for the client.

BEFORE STARTING WITH US

As our work puts us in direct contact with youth and vulnerable persons in our community, with health and safety as a priority,the successful candidate mustcomplete or obtainthe following before commencement of their employment:

• A Vulnerable Sector police check.
• A positive police check does not automatically disqualify an applicant for a position with Strides Toronto. The Police Check will be reviewed and evaluated for the purpose of making a decision on suitability for employment in relation to the specific duties and responsibilities of the position being filled.

HOW TO APPLY

Please submit a cover letter and resume outlining your demonstrated education, certification (if applicable), working and related volunteer experience and how you meet specific requirements for this position, and any additional considerations you deem appropriate. The application deadline isMay 13, 2025.

Strides Toronto is an equal opportunity employer. We benefit from diversity of lived experiences in the workplace and encourage applications from qualified candidates who reflect the diversity of the communities we serve. Strides Toronto is a participant in the Government of Canada’s 50-30 Challenge, a program which challenges organizations to improve access for women and/or non-binary people and other equity-deserving groups, including those identifying as: racialized, Black, and/or people of colour, people with disabilities (including invisible and episodic disabilities), 2SLGBTQ+ and/or gender and sexually diverse individuals, and Aboriginal and/or Indigenous Peoples to increase the representation and inclusion of diverse groups within their workplace.

In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act and Strides Toronto’s own policies, requests for accommodation will be considered throughout the hiring process.

We thank all applicants however, only those selected for interviews will be contacted.