Intermediate Executive Assistant

Swim Recruiting; Vancouver; Hybrid; CAD 85,000 - 95,000; Full time

Benefits offered by this job

Equity

Health and dental benefits

RRSP matching

Flexible PTO

Hybrid work arrangements

Job summary

Swim Recruiting is partnering with a leading global technology company in Metro Vancouver to recruit an Intermediate Executive Assistant. You’ll provide high‑quality executive and administrative support to senior leaders and become a key member of the established EA team, with opportunities to grow toward Senior EA as you gain exposure and take on increasing responsibilities.

The role is hybrid in Metro Vancouver, tech‑forward, and values curiosity, coachability and proactive problem solving.

Qualifications

• Solid foundation in executive or senior-level administrative support.
• Experience supporting Directors, VPs or C-suite executives.
• Strong calendar and meeting management experience.

Responsibilities

• Manage complex calendars across multiple stakeholders and time zones.
• Coordinate domestic and international travel with detailed itineraries.
• Prepare and process expense reports.
• Support leadership meetings and executive offsites.
• Track action items and ensure follow-through.
• Identify opportunities to improve administrative processes.
• Leverage technology and AI tools to improve efficiency.
• Provide high-quality executive and administrative support to senior leaders.

Skills

EA experience

Calendar management

Travel coordination

Organizational skills

Communication skills

Discretion

Multi-tasking

Tech proficiency

Job description

Are you an Executive Assistant who has built a strong foundation in executive support and is ready for more exposure, more responsibility and a genuine opportunity to grow your career? Perhaps you're already supporting senior leaders, managing busy calendars and keeping multiple priorities moving, but you're looking for an environment where you can learn from an established Executive Assistant team, broaden your executive exposure and develop toward a Senior EA role over time. This could be a fantastic next step. SWIM Recruiting is partnering with a leading global technology company to recruit an Intermediate Executive Assistant to join its growing Executive Support team in Metro Vancouver. Our client isn't necessarily looking for someone who has already reached the Senior EA level. They're looking for someone with a strong foundation and the curiosity, initiative, coachability and drive to continue developing their career. You'll join an established EA team, gain exposure to senior leaders across a rapidly growing global technology organization and have the opportunity to take on increasing responsibility as you build trust and demonstrate your capabilities.

Who – The Company

Our client is a leading global technology company headquartered in Vancouver with a rapidly growing international presence. The organization continues to expand its products, global footprint and leadership team, creating exciting opportunities across the business. For an Executive Assistant, one of the particularly attractive aspects of this opportunity is the company's established Executive Support function. Rather than operating as the only EA within an organization, you'll join a collaborative team of Executive Assistants where there are opportunities to learn from others, share knowledge, take on new challenges and continue developing your capabilities. The organization is also highly progressive when it comes to technology and AI, encouraging employees to experiment with new tools and find smarter and more effective ways of working. Most importantly for someone joining at the Intermediate level, career progression is real. High-performing EAs have progressed into Senior EA positions and taken on increasingly sophisticated responsibilities as they have developed.

What – The Role

As an Intermediate Executive Assistant, you'll provide high-quality executive and administrative support to senior leaders while becoming an important member of the broader Executive Assistant team. As the organization continues to grow, the executive support structure will continue to evolve. We're therefore looking for someone who is comfortable with variety, changing priorities and opportunities to lean in wherever support is needed.

• Managing complex calendars and coordinating meetings across multiple stakeholders and time zones.
• Supporting VP-level and other senior executives with their day-to-day priorities.
• Coordinating domestic and international travel, including detailed itineraries and changing logistics.
• Preparing and processing expense reports.
• Coordinating meetings, agendas, materials and follow-up items.
• Tracking action items and ensuring commitments are followed through to completion.
• Supporting leadership meetings, team events and executive offsites.
• Coordinating across departments and acting as a trusted point of contact for internal stakeholders.
• Helping executives manage competing priorities and stay organized.
• Supporting projects and broader Executive Assistant team initiatives.
• Preparing communications, documents and other executive materials as required.
• Identifying opportunities to improve administrative processes and ways of working.
• Using technology and AI tools to work more effectively and efficiently.
• Taking on increasing responsibility as your knowledge, confidence and relationships develop.

Who – The Candidate

We're looking for someone with a solid foundation in executive or senior-level administrative support who is ready for the next stage of their development. You may already be an Executive Assistant or Executive Coordinator, or perhaps you're an experienced administrative professional who has gradually taken on increasingly sophisticated executive support responsibilities. We're interested in potential, mindset and how you operate, not simply the number of years you've held an EA title.

You will ideally bring:

• Previous Executive Assistant, Executive Coordinator or senior administrative support experience.
• Experience supporting senior leaders such as Directors, VPs or C-suite executives.
• Strong calendar and meeting management experience.
• Experience coordinating travel and expenses.
• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Good judgment and discretion when handling confidential information.
• The ability to manage multiple competing priorities.
• Confidence interacting with different personalities and senior stakeholders.
• Strong follow-through and a natural tendency to close the loop.
• Comfort operating within a fast-moving and changing environment.
• Proficiency with modern workplace and collaboration tools.
• A genuine desire to learn, develop and take on greater responsibility.

What Will Make You Stand Out?

• Curiosity – You want to understand how things work, ask thoughtful questions and enjoy learning.
• Coachability – You're receptive to constructive feedback and, importantly, put that feedback into practice.
• Proactivity – You notice what needs to be done and take action rather than always waiting for instructions.
• Motivation and drive – You genuinely want to develop your capabilities and progress in your EA career.
• Attention to detail – You care about getting the small things right because you understand the impact they can have.
• Good judgment – You understand when to seek guidance and when you're capable of making a sensible decision independently.
• Strong communication – You're able to communicate clearly, professionally and confidently with people at different levels of an organization.
• Self-awareness – You understand your strengths, recognize where you can continue developing and are comfortable learning from mistakes.
• Authenticity – You build genuine relationships and bring your own personality to the team.

Ultimately, we're looking for someone who will lean in, ask questions and look for ways to make their executives and the broader team more effective rather than simply waiting to be told what to do.

AI & Technology

Our client is a highly technology-forward organization, and this extends to how its Executive Assistant team works. You don't need to arrive as an AI expert. What matters is that you're curious and willing to learn. Perhaps you're already experimenting with tools such as Claude, ChatGPT, Copilot or other AI platforms to support areas such as research, communications, meeting preparation, travel planning or administrative workflows. Or perhaps you haven't had significant exposure yet but is genuinely excited about the opportunity to learn. Either way, we're looking for someone who sees technology as an opportunity to become a more effective EA and continually improve how they work.

Why This Opportunity?

Genuine career progression. Our client has a track record of developing high-performing Intermediate EAs into Senior EA positions. If your longer-term goal is to become an exceptional Senior Executive Assistant, there is a genuine pathway here.

An established EA community. You'll work alongside an experienced Executive Assistant team supporting senior leaders across the organization, giving you colleagues to learn from, collaborate with and grow alongside.

Increasing executive exposure. The organization continues to grow its leadership team, creating opportunities for EAs to broaden their exposure and take on additional responsibility as they develop.

A role that can grow with you. This isn't about hiring someone who already knows everything. We're looking for someone with a strong foundation and the potential to take on increasingly sophisticated responsibilities as they demonstrate their capabilities.

Technology and AI. The organization actively encourages employees to experiment with AI and modern technology, giving EAs exposure to new tools and ways of working that can fundamentally change how executive support is delivered.

High growth + global scale. You'll gain experience within a sophisticated global technology organization while joining at an exciting stage of continued growth.

Strong performance is recognized. For someone who is motivated and eager to progress, this is an environment where taking initiative, delivering consistently and embracing additional responsibility can lead to meaningful career development.

Where

This opportunity is based in Metro Vancouver and offers a hybrid working environment.

Compensation & Benefits

The anticipated base salary for this opportunity is: $85,000–$95,000 CAD + equity Compensation within the range will depend on experience and qualifications.

• Equity
• Comprehensive health and dental benefits
• RRSP matching
• Flexible paid time off
• Hybrid/flexible working arrangements
• Additional employee benefits and perks

All applications and conversations with SWIM Recruiting will be treated confidentially.