Executive Assistant

Canada Pension Plan Investment Board; Toronto; Hybrid; CAD 60,000 - 100,000; Full time

Job summary

Ein dynamisches und globales Investmentunternehmen sucht einen Executive Assistant, um das Team des Head of Assurance & Advisory zu unterstützen. In dieser Rolle sind Sie verantwortlich für die Verwaltung von Kalendern, die Organisation von Meetings und die Koordination von Reisen. Sie werden in einem schnelllebigen Umfeld arbeiten, das Wert auf Integrität und Teamarbeit legt. Diese Position bietet die Möglichkeit, in einem inspirierenden und vielfältigen Team zu arbeiten, das sich leidenschaftlich für den Erfolg einsetzt. Wenn Sie eine proaktive und detailorientierte Person sind, die in einem professionellen Umfeld gedeihen möchte, ist dies die perfekte Gelegenheit für Sie.

Benefits

Flexible Arbeitszeiten

Diverse und inspirierende Kollegen

Kultur der Integrität und Partnerschaft

Möglichkeiten zur beruflichen Weiterentwicklung

Qualifications

• 5-10+ Jahre Erfahrung in einem schnelllebigen, professionellen Umfeld.
• Erfahrung in der Unterstützung mehrerer Fachleute und im Management konkurrierender Prioritäten.

Responsibilities

• Bereitstellung administrativer Unterstützung für den Head of Assurance & Advisory.
• Organisation komplexer globaler Reisen und Terminplanung.

Skills

Kalenderverwaltung

Reiseorganisation

MS Office Suite

Kommunikationsfähigkeiten

Multitasking

Education

College-Diplom oder Bachelor-Abschluss

Tools

Workflow-Tools

Job description

Make an impact at a global and dynamic investment organization

When you join CPP Investments, you become part of one of the world’s most admired and respected institutional investors. As a professional investment management organization, CPP Investments manages the funds of the Canada Pension Plan (CPP) to ensure its financial sustainability for future generations of Canadians.

CPP Investments invests across regions and asset classes to build a diversified global portfolio. Its assets include public equity, private equity, real estate, infrastructure, and fixed income. The CPP Fund is projected to reach $3.6 trillion by 2050. The organization is headquartered in Toronto, with offices in Hong Kong, London, Mumbai, New York City, San Francisco, São Paulo, and Sydney.

CPP Investments attracts, selects, and retains talented individuals from top-tier institutions worldwide. Join our team to enjoy:

• Stimulating work in a fast-paced, intellectually challenging environment
• Accelerated exposure and responsibility
• Diverse and inspiring colleagues and approachable leaders
• A hybrid-flexible work environment emphasizing in-person collaboration
• A culture rooted in integrity, partnership, and high performance
• An organization with a meaningful social purpose that positively impacts lives

If you are passionate about performance, value a collaborative culture, and work with integrity, consider investing your career here.

Job Description

The Executive Assistant provides daily administrative support to the Managing Director, Head of Assurance & Advisory, and senior team members. Responsibilities include managing calendars, meetings, expenses, events, presentations, travel, correspondence, and departmental initiatives.

Role-specific Responsibilities:

• Provide administrative support to the Head of Assurance & Advisory and the team.
• Arrange complex global travel and itineraries for support professionals traveling internationally.
• Manage calendars and coordinate meeting bookings across departments.
• Organize and oversee department and group meetings and events.
• Support onboarding of new staff members.
• Assist with managing relationships with law firms.
• Help prepare and administer departmental budgets.
• Collaborate with external partners, assistants, vendors, and stakeholders to schedule meetings and events.
• Work with other executive assistants and teams to improve efficiency and support departmental needs.
• Manage expense reimbursement processes.
• Ensure team members are prepared for meetings and follow up on action items.
• Represent CPP Investments professionally internally and externally, acting as an ambassador for the team.
• Handle sensitive and confidential information appropriately.
• Work cross-functionally with other teams and departments.
• Manage staff requests, timelines, and deliverables effectively.

Qualifications

• College diploma or undergraduate degree required.
• 5-10+ years of experience in a fast-paced, professional environment.
• Experience supporting multiple professionals and managing competing priorities.
• Proficiency in complex calendar management, meeting planning, travel arrangements, and expense processes.
• Knowledge of MS Office suite and willingness to learn new applications.
• Experience with operating requests, approvals, and workflow tools.
• Motivated, eager to learn, adaptable, calm under pressure, and professional.
• Willing to work flexible hours as needed.
• Strong attention to detail, highly organized, and able to prioritize and multitask.
• Excellent written and verbal communication and interpersonal skills.
• Ability to perform under pressure and meet deadlines.
• Personable, professional, and able to interact effectively at all levels.
• Capable of working independently and in team environments.
• Uphold CPP Investments' values of integrity, partnership, and high performance.

We are committed to diversity and equitable employment opportunities. If you require accommodations during the recruitment process, please let us know.

Note: We do not accept resumes from uncontracted employment agencies or recruiters. Resumes from unauthorized sources will be considered unsolicited and not reviewed.