Executive Assistant

Quantum Management Services Ltd.; Toronto; On-site; CAD 90,000 - 110,000; Full time

Benefits offered by this job

Employer-paid health benefits

Four weeks vacation

Cell phone allowance

Annual wellness spending account

Job summary

Quantum Management Services Ltd. is seeking an experienced Executive Assistant to support a senior Partner in a downtown Toronto litigation practice.

This fully on-site role requires proactive prioritization, discreet handling of sensitive information, and close collaboration with clients and counsel. The position offers a base salary of CAD 90,000–110,000 plus bonus, employer-paid health benefits, and generous vacation.

Qualifications

• The candidate should have 5+ years of executive assistant or senior administrative experience supporting a Partner or senior leader.
• Experience in legal or fast-paced professional services is highly valued.
• Outstanding organization, multitasking, and proactive problem-solving abilities are essential.
• Polished written and verbal communication with strong judgment and discretion.

Responsibilities

• Provide high-level executive support to a senior Partner and busy litigation practice.
• Manage a complex calendar and frequently changing priorities.
• Monitor emails and calls, triage requests, and follow up on deadlines.
• Coordinate meetings and prepare materials; maintain organized electronic files.
• Liaise with clients, external counsel and other stakeholders with professionalism.

Skills

Executive support

Calendar management

Prioritization

Communication

Discretion

Tools

Microsoft Office

Job description

Position: Executive Assistant
Location: Downtown Toronto - Fully On-Site
Salary: $90,000-$110,000 + Bonus
Job Type: Permanent
Posting Type: Open vacancy

Are you an accomplished Executive Assistant who thrives in a fast-paced, high-performing environment and enjoys being the trusted right hand to senior leadership?

We are partnering with a highly regarded boutique law firm in downtown Toronto to recruit an experienced Executive Assistant to provide dedicated support to a senior Partner with a busy litigation practice.

This is a high-impact support role for someone who is polished, proactive and confident, with the judgment to anticipate needs, manage competing priorities and take genuine ownership of the day-to-day executive function. Working closely with the Partner, you will play an integral role in keeping priorities organized, communications moving and commitments on track.

What You'll Be Doing:

• Provide high-level executive support to a senior Partner and his busy litigation practice
• Manage a complex calendar, scheduling and frequently changing priorities
• Monitor and triage emails, calls and incoming requests, ensuring priorities are handled appropriately
• Proactively track deadlines, commitments and outstanding items, following up as needed
• Coordinate meetings and assist with preparation of materials
• Maintain organized electronic files and records
• Liaise professionally with clients, colleagues, external counsel and other stakeholders
• Anticipate needs, problem-solve and help keep day-to-day priorities moving efficiently
• Handle sensitive and confidential information with a high degree of discretion

What We're Looking For:

• 5+ years of Executive Assistant or senior administrative experience supporting a Partner, C-suite executive, founder or other senior leader
• Legal is highly valued; experience within another fast-paced professional services environment will also be considered
• Exceptional organization and the ability to confidently manage multiple competing priorities
• A proactive, solutions-oriented approach with strong follow-through
• Confidence and composure in a fast-paced environment with a direct working style
• Polished, professional written and verbal communication skills
• Strong judgment, discretion and attention to detail
• Strong proficiency with Microsoft Office, particularly Outlook and Word

What's Offered:

• $90,000-$110,000 base salary plus bonus
• Employer-paid health benefits
• Four weeks of vacation
• Cell phone allowance
• Annual wellness spending account
• The opportunity to join a highly regarded boutique law firm and work closely with accomplished professionals in a collaborative, high-performing environment

All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process.