Executive Assistant

McCain Foods; Toronto; On-site; CAD 52,600 - 70,200; Full time

Benefits offered by this job

Health coverage (medical, dental, vision)

Retirement savings benefits

Well-being programs

Job summary

A leading food production company in Toronto is seeking an Executive Assistant to support senior executives. The role requires exceptional organizational skills, effective communication, and the ability to manage multiple priorities in a dynamic environment. Responsibilities include calendar management, meeting coordination, and travel arrangements. The company offers a competitive salary package and benefits, fostering a collaborative and inclusive culture.

Qualifications

• Exceptional organizational skills and discretion.
• Strong communicator and excel at managing competing priorities.
• Ability to handle sensitive information professionally.

Responsibilities

• Manage senior executive's calendar and email.
• Schedule appointments and prepare meeting materials.
• Coordinate travel arrangements and manage expenses.

Skills

Organizational skills

Communication skills

Detail-oriented mindset

Proficiency in Microsoft Office Suite

Education

Minimum 3 years as Executive Assistant

Tools

Microsoft Office Suite

Concur or similar

Job description

Join to apply for the Executive Assistant role at McCain Foods.

This is an existing vacancy actively seeking to hire.

Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition ID: 39966

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences—together. With a customer-first mindset, we make doing business with McCain easy.

About The Role

As an Executive Assistant, you will demonstrate exceptional organizational skills, discretion and confidentiality, and the ability to manage, organize, anticipate and plan activities supporting a senior executive role. You will thrive in a dynamic environment, be a strong communicator, and excel at managing competing priorities and using discretionary judgment with professionalism and efficiency. This is a hybrid role based out of our Corporate office on King Street in Toronto, Ontario.

What You a0ll Be Doing

• Calendar & Inbox Management: Prioritize and manage the senior executive’s calendar and/or email. Anticipate needs and optimize the schedule. Collaborates cross-functionally with business functions and global resources to drive alignment and execution.
• Meeting Support: Schedule appointments, draft agendas, take minutes, prepare meeting materials and action items.
• Priority Management: Address a wide range of high-volume and sensitive priorities, questions, and issues from internal staff and external stakeholders.
• Key Deliverables & Deadlines Tracking: Monitor deliverables and deadlines for the department, set reminders, and block time for task completion.
• Travel & Expenses: Coordinate, book and manage complex travel arrangements and manage expense claims.
• Meeting & Event Coordination: Assist with video conferencing, meeting logistics, and catering arrangements and programming. Supports company planning efforts such as Quarterly Business Reviews, annual strategy sessions and leadership offsites.
• Office Efficiency: Suggest improvements, write procedures, reformat documents, and manage supplies.
• Onboarding: Assist with onboarding new team members, activities, scheduling, overall experience.
• Complete all other duties as assigned, including a range of personal support when necessary to optimize time and efficiency.

What You a0ll Need To Be Successful

• Being a strong team player capable of actively collaborating and contributing to team goals.
• Being organized and adaptable by planning, anticipating needs, and adjusting to changing priorities.
• Ability to exercise independent judgment and discretion and maintain confidentiality on projects.
• Openness to assist with errands and other tasks outside of the office environment.
• Detail-oriented mindset to ensure quality and accuracy in all tasks.
• Proficiency in Microsoft Office Suite (Outlook, Teams, SharePoint, Excel, Word, PowerPoint) and calendar management tools.Experience with Concur or similar expense management systems is a plus.
• Professionalism in handling protected and confidential information.
• Strong verbal and written communication skills to interact with stakeholders at all levels.
• Good problem-solving skills to proactively manage competing demands and overcome obstacles.

Your Education & Experience

Minimum 3 years of experience as an Executive Assistant or similar role, supporting senior-level executives in a fast-paced, multi-matrix environment. An equivalent combination of education and experience may be considered.

About McCain

Click Here to learn more about McCain and how we provide opportunities to make an impact that matters.

Leadership principles

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

The McCain Experience

We are McCain. This statement reflects our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.

Compensation Package: CAD 52,600.00 – 70,200.00 annually

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs.

Benefits

• Health coverage (medical, dental, vision, prescription drug)
• Retirement savings benefits
• Leave support including medical, family and bereavement
• Well-being programs, vacation and holidays, volunteering time, and mental health resources

Coverage aligns with country, provincial and state governing plans and can vary by work level, location and role. Additional detail available during the application process.

Equal Opportunity

McCain Foods is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law. McCain is an accessible employer. If you require an accommodation throughout the recruitment process, please let us know, and we will work with you to find appropriate solutions.

Your privacy is important. By submitting personal data, you agree that this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy, as applicable. You can understand how your personal information is being handled here.

Job Family: General & Administration

Location(s): CA - Canada : Ontario : Toronto

Company: McCain Foods (Canada)