Executive Assistant

Socket.dev; Toronto; On-site; CAD 66,000 - 87,000; Full time

Benefits offered by this job

Health coverage

Retirement plan

Paid leave

Well-being programs

Job summary

McCain Foods (Canada) in Toronto, Ontario, seeks an experienced Executive Assistant to support the CHRO and Global HR Leadership Team. You will manage complex calendars, coordinate travel, prepare briefing materials, and help drive executive initiatives while safeguarding confidential information.

The role requires 7+ years of C-suite support in large professional environments, strong MS Office skills, and the ability to work independently with discretion.

Qualifications

• 7+ years of experience supporting C-suite executives
• Experience preparing materials for Boards/Executive Committees
• Exceptional proficiency in Microsoft Office (PowerPoint, Outlook, Excel, Teams, Word)
• Experience handling highly confidential information with discretion
• Strong written and verbal communication skills

Responsibilities

• Provide executive and strategic support to the CHRO and Global HR leadership
• Coordinate Board materials, agendas and executive reporting
• Support HR leadership team coordination, leadership meetings and off-sites
• Manage executive expenses, onboarding for HR leaders, and SharePoint/document repositories

Skills

Calendar management

Executive support to C-suite

Board materials preparation

Travel coordination

Discretion with confidential info

Communication skills

Cross-functional collaboration

PowerPoint proficiency

Microsoft Office Suite

Tools

Concur

Enterprise systems

Job description

Position Title: Executive Assistant

Position Type: Regular - Full-Time

Requisition ID:44627

In every role, McCainers are ambitious, curious, and passionate about creating exceptional work experiences - together. With a customer-first mindset, we make doing business with McCain easy.

About the role.

Our Executive Assistant plays a critical role in supporting our Chief Human Resources Officer (CHRO). This role requires a highly organized, proactive, and business-minded professional who thrives in a fast-paced environment, exercises sound judgment, and can seamlessly manage competing priorities while handling highly confidential information.

The successful candidate will act as a trusted partner to the CHRO and Global HR Leadership Team, helping drive effective execution across executive priorities, Board and leadership activities, and key strategic initiatives.

What you’ll be doing.

Executive & Strategic Support

• Manage the CHRO's complex and dynamic calendar, ensuring alignment to key business and leadership priorities.
• Support calendar needs for 2 (two) Global HR Leadership team members.
• Anticipate needs, proactively identify scheduling conflicts, and optimize executive time and focus.
• Manage communications, correspondence, and information flow on behalf of the CHRO, exercising discretion and business judgment.
• Coordinate complex domestic and international travel, including detailed itineraries and meeting preparation, and expense management.
• Prepare, edit, and enhance executive presentations, briefing materials, meeting minutes, reports, and communications.

Board & Executive Leadership Support

• Coordinate the development and preparation of materials for the Board of Directors and Board Committees, including Compensation, Talent, and Governance Committees.
• Manage timelines, inputs, reviews, and approvals associated with Board presentations and executive-level reporting.
• Ensure sensitive information related to executive compensation, organizational design, succession planning, and talent discussions is handled with the highest level of confidentiality.
• Prepare briefing documents and executive summaries to support key meetings and decision-making.

Human Resources Leadership Team Coordination

• Serve as a key liaison for the Human Resources Leadership Team, coordinating leadership meetings, annual planning activities, and enterprise initiatives.
• Track key actions, priorities, and deliverables to support execution across the Human Resources function.
• Coordinate leadership off-sites, town halls, employee events, and other strategic meetings.
• Maintain organizational charts, leadership team materials, and departmental resources.

Operational Excellence

• Manage executive expenses, departmental invoices, and budget-related administration.
• Support onboarding activities for Human Resources leaders and team members.
• Maintain SharePoint sites and document repositories.
• Provide support on special projects and enterprise initiatives as required.
• Act as a trusted resource and back-up within the broader Executive Assistant team.

What you’ll need to be successful.

• 7+ years of experience supporting C-suite executives in a fast-paced, highly professional environment.
• Experience supporting senior executives within banking, consulting, professional services, financial services, private equity, or large global organizations is strongly preferred.
• Demonstrated experience preparing materials for Boards of Directors, Board Committees, Executive Committees, or senior leadership forums.
• Exceptional proficiency in Microsoft Office, particularly PowerPoint, Outlook, Excel, Teams, and Word.
• Experience with Concur and enterprise business systems.
• Outstanding organizational, prioritization, and project management skills.
• Strong business acumen with the ability to anticipate needs and operate independently.
• Proven ability to manage highly sensitive and confidential information with discretion.
• Exceptional written, verbal, and interpersonal communication skills.
• Executive presence and confidence interacting with senior leaders, Board members, and external stakeholders.
• Ability to thrive under pressure while managing multiple priorities and tight deadlines.
• Meticulous attention to detail coupled with a strong sense of urgency and accountability.
• Collaborative, adaptable, and solutions-oriented approach.

About McCain.

Click Here to learn more about McCain and how we provide you with opportunities to make an impact that matters.

Leadership principles.

At McCain, our leadership principles guide how we engage with customers, collaborate as a team, and achieve success. We focus on understanding customer needs, driving innovation, empowering people, and taking ownership to clear obstacles and deliver results.

AI & Digital Capabilities

At McCain, AI and digital capabilities are part of how we work and innovate. We value curiosity toward emerging technologies and the thoughtful, responsible use of AI-enabled tools to improve outcomes as part of our future-ready culture

The McCain experience.

We are McCain. This statement is a testament to our collective strength and our individual value. Your contributions play a vital role in our success. Our winning culture is rooted in authenticity and trust, empowering us to bring out the best in one another. Here, you’ll find opportunities to learn, grow, and thrive. Join us and experience why we’re better together.

Compensation Package:$65,500.00 -$87,400.00 . CAD annually + Bonus Eligibility

The above reflects the target compensation range for the position at the time of posting. Hiring compensation will be determined based on experience, skill set, education and training, and other organizational needs. This posting is for an existing vacancy.

Benefits: At McCain, we’re on a mission to create a winning culture that puts employee safety and well-being at the heart of what we do, every day. We understand and appreciate that each person’s needs are unique and ensure our benefits & well-being programs reflect that. Employees are eligible for the following benefits: health coverage (medical, dental, vision, prescription drug), retirement savings benefits, and leave support including medical, family and bereavement. Well-being programsinclude vacation and holidays, company-supported volunteering time, and mental health resources. Coverages are aligned with applicable law and can vary by work level, location, and nature of the role. Additional benefit detail available during the application process.

Your well-being matters to us, and we’re here to provide you in the best self at work — and at home.

Your privacy is important to us. By submitting personal data or information to us, you agree this will be handled in accordance with McCain’s Global Privacy Policy and Global Employee Privacy Policy, as applicable. McCain leverages AI in the hiring process, though all final decisions are made by humans. You can understand our approach to AI and how your personal information is being handled here.

McCain Foods is an equal opportunity employer. As a global family-owned company, we strive to be the employer of choice in the diverse communities around the world in which we live and work. We recognize that inclusion drives our creativity, resilience, and success and makes our business stronger. All qualified applicants will receive consideration for employment without regard torace, religion, color, national origin, sex, age, veteran status, disability, or any other protected characteristic under applicable law. McCain is an accessible employer. If you require an accommodation throughout the recruitment process (including alternate formats of materials or accessible meeting rooms), please let us know, and we will work with you to find appropriate solutions.

Job Family:Human Resources
Location(s): CA - Canada : Ontario : Toronto

Company: McCain Foods (Canada)