Executive Assistant

Clariti Strategic Advisors; Toronto; Presencial; CAD 60.000 - 70.000; Jornada completa

Descripción de la vacante

Clariti Strategic Advisors in Toronto is seeking an experienced executive/administrative assistant to support the CEO and VP of Human Resources & Operations. You will keep the office running smoothly, manage calendars, client interfacing, onboarding, and general operations.

If you thrive under pressure, are highly organized, and have strong English communication, this hands-on role offers exposure to M&A, restructuring, and corporate services in a boutique setting.

Formación

• Experience as an executive or administrative assistant in a professional or financial services environment.
• Excellent organizational skills with strong prioritization under pressure.
• Strong written and verbal English; able to draft polished emails or briefs.
• Advanced proficiency in Microsoft Office; QuickBooks and WordPress a plus.
• Discretion and sound judgment with confidential information.
• Proactive, adaptable mindset; anticipate needs and pivot as priorities shift.
• Genuine curiosity about finance and how businesses work.
• Must be legally eligible to work in Canada.

Responsabilidades

• Manage CEO calendar and inbox, flag time-sensitive matters and keep nothing falling through.
• Coordinate workday, prep materials, and identify urgent items.
• Arrange dining, travel plans, and itineraries for international and domestic travel.
• Handle onboarding/offboarding logistics including tech access, desks, passes, and business cards.
• Support compliance filings and administrative documentation; manage expenses.
• Help plan and execute firm events and maintain WordPress site.
• Greet clients/visitors, arrange catering, and set up tech for meetings.
• Coordinate internal and external meeting logistics; maintain filing systems.

Conocimientos

Executive support

Calendar management

Administrative tasks

MS Office

QuickBooks

WordPress

Discretion

Proactive mindset

Finance curiosity

Herramientas

Outlook

Word

Excel

Descripción del empleo

Pay: CA$60,000.00 - CA$70,000.00 per year

About Clariti:

Clariti Strategic Advisors is a partner-owned boutique investment banking and strategic advisory firm headquartered in Toronto. We advise mid-market and upper mid-market clients across M&A, restructuring, private placement capital, and strategic advisory spanning Financial Services, Technology, Healthcare, Agriculture, Real Estate, Industrials, and Retail & Consumer.

We’re values-based, team-first, and deeply committed to diversity of thought and background. To learn more, please visit our website at www.claritiadvisors.com

The Opportunity:

This is a high-trust, high-impact role at the heart of our firm. You’ll work directly alongside our CEO and VP of Human Resources and Operations, keeping the office running smoothly so our advisory teams can focus on client work. No two days will look the same; you’ll handle everything from calendar management and client interfacing to onboarding new hires and managing the office itself.

If you thrive on variety, take pride in being the person everyone relies on, and want a front-row seat to the world of investment banking, this is the role for you.

What you’ll do:

CEO support

• Manage a dynamic calendar and inbox, flagging time-sensitive matters and ensuring nothing falls through the cracks
• Actively handle, schedule and coordinate the work and workday; identify and indicate items requiring urgent action and prioritize other matters, including material preparation
• Arrange and maintain dining reservations, travel plans and itineraries for both international and domestic travel

VP of HR & Operations support

• Handle onboarding and offboarding logistics: technology access, desk setup, building passes, business cards
• Support compliance filings and administrative documentation
• Manage office and employee expenses
• Help plan and execute firm events
• Maintain the company website (WordPress)
• Draft, post and manage social media

Office & team support

• Serve as the welcoming first point of contact for clients and visitors — settling guests, arranging coffee, catering, and tech setup
• Coordinate meeting logistics for both internal and external gatherings
• Keep office supplies, groceries, and facilities stocked and organized
• Maintain organized filing and document retrieval systems

What we’re looking for:

• Experience as an executive or administrative assistant, ideally in a professional services or financial services environment
• Exceptional organizational skills and a natural instinct for prioritization under pressure
• Strong written and verbal communication in English; you can draft a polished email or brief in minutes
• Advanced proficiency in Microsoft Office (especially Outlook) and comfort with QuickBooks and WordPress would be considered an asset
• Discretion and sound judgment when handling confidential information
• A proactive, adaptable mindset; you anticipate needs before they’re expressed and pivot easily when priorities shift
• Genuine curiosity about finance and how businesses work
• Must be legally eligible to work in Canada

Why Clariti:

• Partner-owned, entrepreneurial culture; your contributions are visible and valued
• Exposure to sophisticated M&A, restructuring, and capital markets work
• A collaborative, diverse team that invests in each other’s growth