Executive Assistant

Elby Professional Recruitment; Cambridge; On-site; CAD 72,000 - 88,000; Full time

Benefits offered by this job

Bonus eligibility

100% employer-paid benefits

Defined Contribution Pension Plan (7.5

3 weeks vacation

Healthcare spending account

Cell phone allowance

Job summary

Elby Professional Recruitment is assisting a dynamic client in finding an Executive Assistant to support a growing executive team and strengthen governance processes. Responsibilities include board governance support, calendar management, preparation of board decks/PowerPoints, managing shared mailboxes, and event prep such as the AGM.

You will also handle action items from board meetings and collaborate with the President/CEO.

Qualifications

• 3+ years of experience as an Executive Assistant supporting a board and C-suite leadership team.
• Strong board governance experience, including minute-taking and managing board decks.
• Experience with a corporate secretary or as a stand-in corporate secretary.
• Professionalism and strong confidentiality.
• Proactive, anticipatory, and flexible, with the ability to manage workload effectively.
• Proficiency in Microsoft Teams, Word, PowerPoint, and Excel.
• Ability to work a minimum of 1 day per week in the office (Wednesdays), with flexibility for additional in-office days as needed for executive and board meetings.

Responsibilities

• Provide board governance support.
• Support the executive team with calendar management, organizing meetings, and preparing board decks and PowerPoints.
• Manage shared mailboxes.
• Assist with event preparation, including the annual general meeting.
• Take on action items from board committee meetings.
• Collaborate closely with the President/CEO

Skills

Board governance

Executive support

Confidentiality

Time management

Communication

Tools

Microsoft Teams

Word

PowerPoint

Excel

Job description

Our client, a dynamic and growing company, is seeking an Executive Assistant to join their team. This is an exciting opportunity to be part of a company that is evolving, becoming more complex, and plans for some high growth in the coming years. This Executive Assistant role is a new and essential addition, designed to support a growing executive team of four and manage the increased workload associated with board-level governance. You will play a crucial role in putting more structure around the company's governance and contributing to its continued growth.

What our client has to offer:

• Excellent compensation up to $80,000
• Bonus eligibility
• 100% employer-paid benefits
• Defined Contribution Pension Plan with a 7.5% match
• 3 weeks vacation
• $750 healthcare spending account
• $50 per month for cell phone expenses
• Opportunity to be part of a growing company with potential for advancement

Responsibilities:

• Provide board governance support.
• Support the executive team with calendar management, organizing meetings, and preparing board decks and PowerPoints.
• Manage shared mailboxes.
• Assist with event preparation, including the annual general meeting.
• Take on action items from board committee meetings.
• Collaborate closely with the President/CEO

Qualifications:

• 3+ years of experience as an Executive Assistant supporting a board and a c-suite executive leadership team.
• Strong board governance experience, including minute-taking and managing board decks.
• Experience working with a corporate secretary or as a stand-in corporate secretary.
• Professionalism and strong confidentiality.
• Proactive, anticipatory, and flexible, with the ability to manage workload effectively.
• Proficiency in Microsoft Teams, Word, PowerPoint, and Excel.
• Ability to work a minimum of 1 day per week in the office (Wednesdays), with flexibility for additional in-office days as needed for executive and board meetings.
• Must live close enough to the office to accommodate this flexibility.

This posting is for an open vacancy currently available within our client's organization.

To be eligible for this role, you must be legally eligible to work in Canada.

Please note that we use AI tools as part of our recruitment process to enhance efficiency and improve candidate experience.