Executive Assistant

Samdesk; Edmonton; Hybrid; CAD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Hybrid work arrangement

Competitive compensation

Job summary

Samdesk is seeking an Executive Assistant to support the CEO on a fixed-term contract lasting 14 months, with a possibility of extension. The role focuses on calendar management, travel logistics, document preparation, and handling executive communications to keep leadership focused on guiding the business.

Candidates should have 3+ years of EA experience, strong organizational and communication skills, and proficiency with Google Workspace.

Qualifications

• High school diploma or equivalent; post-secondary education is an asset.
• 3+ years of experience as an Executive Assistant or in an administrative role.
• Strong organizational and written/verbal communication skills.

Responsibilities

• Manage and coordinate the CEO's calendar and priorities.
• Coordinate meetings and logistics for internal and external stakeholders.
• Organize travel arrangements and itineraries.
• Prepare, format, and proofread documents and presentations.
• Monitor the CEO's inbox and triage messages as needed.
• Take notes and follow up on action items after meetings.
• Submit expense reports using Expensify.
• Serve as a professional point of contact for stakeholders on behalf of the CEO.
• Order office supplies and coordinate office logistics.
• Support internal events and meeting planning.
• Perform other general administrative duties as assigned.

Skills

Organizational skills

Communication skills

Discretion

Google Workspace

Prioritization

Education

High school diploma

Post-secondary education asset

Tools

Expensify

Job description

We're looking for an Executive Assistant to join our team on a temporary basis. You'll provide day-to-day administrative support to our CEO, helping manage their schedule, communications, travel, and administrative priorities so they can stay focused on leading the business. This is a great opportunity for someone early in their career who is organized, dependable, proactive, and eager to learn. This is a fixed-term contract position expected to last 14 months, with the possibility of extension.

Responsibilities

• Manage and coordinate the CEO's calendar, balancing scheduling requests and competing priorities
• Coordinate internal and external meetings, including scheduling and logistics
• Organize travel arrangements, including flights, accommodations, itineraries, and travel logistics
• Prepare, format, and proofread documents, presentations, and correspondence
• Monitor and triage the CEO's inbox, responding or escalating messages as appropriate
• Take meeting notes and follow up on action items as needed
• Complete and submit expense reports using Expensify
• Serve as a professional point of contact for internal and external stakeholders on behalf of the CEO
• Order office supplies and help coordinate office logistics
• Support the planning and coordination of internal events and meetings
• Perform other general administrative duties as assigned

Qualifications & Skills

Required

• High school diploma or equivalent; post-secondary education is an asset
• 3+ years of experience as an Executive Assistant or in an administrative or office support role
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency with Google Workspace (Calendar, Gmail, Docs, Sheets, and Slides)
• Ability to prioritize effectively and adapt as priorities shift in a dynamic startup environment
• Discretion and professionalism when handling confidential information

Nice to Have

• Experience supporting an executive or leadership team
• Experience coordinating travel and scheduling
• Familiarity with expense reporting tools
• Comfortable using AI tools (such as Claude, ChatGPT or similar) to improve productivity and streamline administrative tasks
• Experience working in a startup or fast-paced environment

You’ll Thrive Here If

• You're organized and enjoy keeping things running smoothly behind the scenes
• You take initiative and follow through with minimal supervision
• You're comfortable navigating ambiguity and adjusting as priorities evolve
• You're curious, resourceful, and comfortable asking questions and learning as you go

What’s In It For You

• Competitive compensation, commensurate with experience
• Comprehensive health benefits for you and your family, including dental, extended health, vision care, and a health spending account - at no cost to you
• The opportunity to work closely with executive leadership and gain firsthand exposure to how a growing company operates
• A collaborative, fast-paced environment where your organization and initiative make a visible impact
• Hybrid work arrangement based in Edmonton, AB

Samdesk is an equal opportunity employer committed to creating a safe, diverse and inclusive environment. We encourage qualified applicants of all backgrounds including ethnicity, religion, disability status, gender identity, sexual orientation, family status, age, nationality, and education levels to apply. If you are contacted for an interview and require accommodation during the interviewing process, please let us know.

The position is based out of Edmonton, AB. Please note that only candidates selected for the interview process will be contacted. Thank you!