Executive Assistant

NS/TX Industries Inc.; Toronto; On-site; CAD 50,000 - 75,000; Full time

Benefits offered by this job

Inclusive culture

Opportunity for personal development

Job summary

NS/TX Industries Inc. is seeking a dedicated operations professional in Toronto, Canada. In this role, you'll support the CEO, managing calendars, communications, and day-to-day operations to ensure efficiency and effectiveness.

The ideal candidate has over 3 years of experience in executive support, is exceptionally organized, and has strong communication skills. The position is office-based and part of a diverse and inclusive culture committed to building better products.

Qualifications

• 3+ years of experience supporting a senior executive.
• Proficient in managing calendars and communications.
• Ability to handle confidential information with discretion.

Responsibilities

• Own scheduling end to end for the CEO.
• Triage and draft responses for the CEO's inbox.
• Prepare meeting agendas and take actionable notes.
• Handle travel booking and key meeting preparations.
• Act as liaison between the CEO and internal/external partners.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Proactive mindset

Familiarity with Google Workspace

Experience with Notion

Tools

Google Workspace

Slack

Calendar tools

Project management tools

Job description

Operations Full Time Toronto, ON $50,000 - $75,000 CAD per year

At New School Foods, our mission is to accelerate the transition to a sustainable food system. Using our proprietary and purpose-built production technologies, we are creating the next generation of meat and seafood alternatives, which are designed to appeal to the average consumer. Our first commercial product is a delicious plant-based salmon filet that looks, cooks, tastes and flakes like the real thing. It’s full of Omega 3’ and protein, all with a lower carbon footprint, zero mercury, and made without harming the ocean.

The Role

You’ll be the operational backbone of the CEO's day — owning the calendar, managing communications, and making sure nothing falls through the cracks. This is a high-trust, high-impact role for someone who thrives on staying two steps ahead and takes pride in running a tight ship.

What You’ll Do

• Calendar management — own scheduling end to end, including prioritization, conflict resolution, and protecting focus time
• Inbox management — triage, draft responses, and ensure the CEO's attention goes where it matters most
• Meeting support — prepare agendas, take clear and actionable notes, and track follow-ups to completion
• Day-to-day support — handle travel booking, expenses, prep for key meetings, and ad hoc projects as they arise
• Cross-functional coordination — act as a liaison between the CEO and internal teams, investors, and external partners

What We’re Looking For

• 3+ years of experience supporting a senior executive, ideally in a startup or fast-paced environment
• Exceptionally organized with strong attention to detail — you don't let things slip
• Excellent written and verbal communication; you can draft a crisp email or take a clear set of notes without being asked twice
• High EQ and discretion — you handle sensitive information and relationships with care
• Proactive by nature — you anticipate needs rather than waiting to be told
• Comfortable with ambiguity and able to pivot quickly as priorities shift
• Proficient with Google Workspace, Slack, and calendar tools; experience with Notion or project management tools a plus

This position is based in office at our Toronto, Canada HQ.

We’re committed to creating an inclusive culture as we know that diverse teams build better products and generate better ideas. We strongly encourage applications from everyone regardless of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. If you require accommodations during the recruitment process, please reach out to [e-mail].

AI is not used in any of NS/TX’s hiring practices. All applicants are screened by our team. Only applicants selected for interview will be contacted. If this job is available on nstx.industries then it is an available vacancy.