Executive Assistant | Travel, Projects & Ops Support

HyLife; Steinbach; On-site; CAD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive wage

Vacation entitlement in the first year

Comprehensive benefits package

Secure, permanent full-time employment

Employee Referral program – Minimum of

Free Parking

Company events

And more!!!!

Job summary

HyLife in Manitoba is seeking an Executive Assistant to support leadership in a fast-paced, collaborative environment. The role focuses on managing executive communications, travel, meetings, and project coordination.

The successful candidate will have 3-5 years’ experience in an executive office, advanced MS Office skills, and the ability to handle confidential matters with discretion. HyLife offers a competitive wage, vacation in the first year, comprehensive benefits, a permanent full-time

Qualifications

• 3–5 years of experience in an Executive Office environment with strong administrative support.
• Advanced proficiency in Microsoft Office Suite including Excel for data analysis and reporting.
• Exceptional organizational and prioritization abilities with attention to detail.
• Strong interpersonal skills and effective working relationships across levels.
• Capable of handling confidential matters with discretion and professionalism.

Responsibilities

• Manage executive email and critical meeting schedules, rescheduling as needed.
• Coordinate complex executive travel arrangements including flights, accommodations, visas, and itineraries.
• Attend key meetings to record minutes and track action items.
• Liaise with internal/external contacts including vendors, colleagues, and clients.
• Develop reports and research as required by executives.
• Update SOP documents and support KPI reporting.
• Draft and proofread correspondence, agendas, and presentations.
• Process visa and health spending reconciliations per policy.
• Organize Executive Management Team events and leadership sessions.

Skills

Executive support

Travel coordination

Meeting minutes

SOP documentation

MS Office

Tools

MS Excel

Job description

HyLife in Manitoba is seeking an Executive Assistant to support leadership in a fast-paced, collaborative environment. The role focuses on managing executive communications, travel, meetings, and project coordination.

The successful candidate will have 3-5 years’ experience in an executive office, advanced MS Office skills, and the ability to handle confidential matters with discretion. HyLife offers a competitive wage, vacation in the first year, comprehensive benefits, a permanent full-time