Executive Assistant

LRO Staffing; Ottawa; Hybrid; CAD 41,000 - 62,000; Full time

Job summary

LRO Staffing seeks an Executive & Board Assistant for a contract position in Ottawa. You will support the Executive Director, manage complex calendars, travel plans, and confidential correspondence while coordinating with senior leaders and the Board.

You will liaise with internal and external stakeholders on major projects and assist with coordinating input from the organization, including executive briefings and high-level meetings.

Qualifications

• Post-secondary education in administration or related field.
• A minimum of five years of relevant experience supporting an executive team and/or Board.
• Strong customer service skills with the ability to communicate priorities effectively across the organization.
• The ability to work in a fast-paced environment with discretion, recognizing when information is confidential.
• The ability to work well under pressure, with deadlines.
• Fluency in both English & French is an asset.
• Strong technical skills in the MsOffice suite of software.

Responsibilities

• Provide support to the E.D. through extensive calendar management, travel itinerary, tracking and management of correspondence, executive briefings and files
• Support the Office of the E.D. by managing stakeholder communications regarding sensitive issues, request for information, briefings and senior level meetings
• Liaise with a variety of internal and external stakeholders on large scale projects with the responsibility or coordinating the organizations input
• Liaise with members of Senior Management Committee and their Executive Assistants to ensure communication and execution of SMC action items
• Contribute to the coordination of major corporate events, retreats and tours

Skills

Customer service

Bilingual EN/FR

Communication skills

Discretion

Working under pressure

Education

Post-secondary education in administration or related field

Tools

MS Office

Job description

Executive & Board Assistant - Contract - 19658

About The Opportunity

We are conducting a search for an Executive & Board Assistant. Reporting to the Executive Director, you will provide support services for the Office of the E.D., by maintaining strong and collaborative relationships with Senior Managers, the Board of Directors and federal government stakeholders.

Executive & Board Assistant - Contract - 19658

About The Opportunity

We are conducting a search for an Executive & Board Assistant. Reporting to the Executive Director, you will provide support services for the Office of the E.D., by maintaining strong and collaborative relationships with Senior Managers, the Board of Directors and federal government stakeholders.

Duties include but are not limited to:

• Provide support to the E.D. through extensive calendar management, travel itinerary, tracking and management of correspondence, executive briefings and files
• Support the Office of the E.D. by managing stakeholder communications regarding sensitive issues, request for information, briefings and senior level meetings
• Liaise with a variety of internal and external stakeholders on large scale projects with the responsibility or coordinating the organizations input
• Liaise with members of Senior Management Committee and their Executive Assistants to ensure communication and execution of SMC action items
• Contribute to the coordination of major corporate events, retreats and tours

About You

The successful candidate will have the following:

• Post-secondary education in administration or related field
• A minimum of five years of relevant experience supporting an executive team and/or Board
• Strong customer service skills with the ability to communicate priorities effectively across the organization
• The ability to work in a fast-paced environment with discretion, recognizing when information is confidential
• The ability to work well under pressure, with deadlines
• Fluency in both English & French is an asset
• Strong technical skills in the MsOffice suite of software

About the Job

This position is a full time/contract position offering a $30.00 to $45.00 per hour. They are conveniently located central west (with parking) and offer a hybrid work arrangement that will see most employees in office two to three times weekly with occasional exceptions.