Executive Assistant

Career Junction; Toronto; On-site; CAD 41,000 - 48,000; Part time

Benefits offered by this job

Health and dental benefits

Free training programs

New and quicker onboarding process

Job summary

Adecco is seeking an Executive Assistant for a non-profit client in a fast-paced environment. You will provide high-level administrative support to the Executive Director, coordinate Board activities, and ensure smooth day-to-day operations.

Responsibilities include calendar management, meeting logistics, reports, and confidential communications, with travel coordination and HR/operations support as needed. Prior board experience is essential.

Qualifications

• At least 2 years of Executive Assistant experience.
• Experience supporting a Board of Directors.
• Non-profit sector experience required.
• Proven ability to coordinate meetings and prepare minutes.
• Strong communication, organization, and time-management skills.

Responsibilities

• Manage calendars, schedules, meetings, and priorities for the Executive Director.
• Coordinate Board of Directors meetings, prepare materials, and take minutes.
• Prepare reports, presentations, and metrics for decision-making.

Skills

EA experience

Board support

Non-profit experience

Meeting coordination

Communication

Organization

Time management

Attention to detail

Job description

# Executive AssistantToronto , ONEnd Post Date:October 30, 2026Job Type:Part timeWorkspace:Salary:Industry Type:Employer:On site$ 30.00 to $ 35.00 HOUR hourlyConsultingADECCOWork Hours:Not Available## About the CompanyNot Available## About the RoleAdecco is currently hiring an Executive Assistant for a dynamic non-profit organization. This remote position is ideal for experienced professionals with backgrounds in executive support, board administration, meeting coordination, office management, and stakeholder communications . Reporting to the Executive Director, you will provide high-level administrative support, manage executive priorities, coordinate Board activities, and ensure smooth day-to-day operations in a fast-paced environment. Pay Rate: $30-$35/hour Shift: 9 AM - 5 PM Job type: Temporary�1 to 3 months with potential of extension|�Full-time Vacancy Status: This posting is for an existing vacancy . Here's why you should apply: Paid weekly accurate and on time Strong health and safety programs Medical and dental benefits once qualified Free training programs New and quicker onboarding process Responsibilities: Executive & Board Support Manage calendars, schedules, meetings, and priorities for the Executive Director. Coordinate Board of Directors meetings, prepare materials, and take meeting minutes. Prepare reports, presentations, and metrics to support strategic decision-making. Handle confidential information with professionalism and discretion. Administration & Operations Coordinate travel arrangements, expense submissions, and executive correspondence. Draft, edit, and distribute reports, presentations, and internal communications. Support Human Resources and Operations teams as required. Respond to inquiries and direct requests to appropriate stakeholders. Meeting & Event Coordination Schedule and organize meetings, including logistics, venues, and catering. Prepare agendas, track action items, and ensure timely follow-up. Manage meeting attendance and RSVP tracking. Qualifications and Skills: Minimum 2 years of Executive Assistant experience plus strong administrative experience. Experience supporting a Board of Directors. Non-profit sector experience is required. Proven experience coordinating meetings and preparing minutes. Strong communication, organization, and time-management skills. Ability to manage multiple priorities and deadlines. High attention to detail and professionalism. Experience working with Indigenous youth communities is considered an asset. Must be legally eligible to work, and reside in Canada Are you interested in this position? Apply now! Our dynamic team of recruiters will reach out if you qualify for this role. At Adecco our purpose is simple: to make the future work for everyone. We live our values, Passion, Collaboration, Inclusion, Courage, and Customers at Heart, by fostering a workplace where diversity is celebrated and every voice matters. We encourage applications from individuals of all backgrounds and identities. Together, we're making the future work for everyone. Please reach out to learn how the Aspire Academy can upskill you into your next role. @@j #CAO6659