Executive Assistant - 19658

LRO Staffing; Ottawa; Hybrid; CAD 41,000 - 62,000; Full time

Job summary

LRO Staffing is seeking an Executive & Board Assistant to support the Executive Director and Board relations. You will manage calendars, travel, briefs and sensitive communications while liaising with senior leaders and government stakeholders.

The role requires five+ years of executive support experience, strong MS Office skills, and the ability to handle confidential information in a fast-paced environment. Bilingual English/French is a plus.

Qualifications

• Minimum five years of relevant experience supporting an executive team and/or Board.
• Strong customer service skills with the ability to communicate priorities across the organization.
• Ability to work in a fast-paced environment with discretion, recognizing when information is confidential.
• Ability to work well under pressure, with deadlines.
• Fluency in both English & French is an asset.
• Strong technical skills in the Microsoft Office suite.

Responsibilities

• Provide support to the Executive Director through calendar management, travel itineraries, tracking and management of correspondence, executive briefings and files.
• Support the Office of the E.D. by managing stakeholder communications regarding sensitive issues, requests for information, briefings and senior level meetings.
• Liaise with internal and external stakeholders on large scale projects with coordinating input.
• Coordinate with Senior Management Committee and their Executive Assistants to ensure communication and execution of action items.
• Contribute to the coordination of major corporate events, retreats and tours.

Skills

Executive support

Discretion

Communication

Time management

English & French (asset)

Education

Post-secondary education in administration

Tools

Microsoft Office

Job description

Executive Assistant-19658

About the Opportunity

We are conducting a search for an Executive & Board Assistant. Reporting to the Executive Director, you will provide support services for the Office of the E.D., by maintaining strong and collaborative relationships with Senior Managers, the Board of Directors and federal government stakeholders.

Duties include but are not limited to:

• Provide support to the E.D. through extensive calendar management, travel itinerary, tracking and management of correspondence, executive briefings and files
• Support the Office of the E.D. by managing stakeholder communications regarding sensitive issues, request for information, briefings and senior level meetings
• Liaise with a variety of internal and external stakeholders on large scale projects with the responsibility or coordinating the organizations input
• Liaise with members of Senior Management Committee and their Executive Assistants to ensure communication and execution of SMC action items
• Contribute to the coordination of major corporate events, retreats and tours

About You

The successful candidate will have the following:

• Post-secondary education in administration or related field
• A minimum of five years of relevant experience supporting an executive team and/or Board
• Strong customer service skills with the ability to communicate priorities effectively across the organization
• The ability to work in a fast-paced environment with discretion, recognizing when information is confidential
• The ability to work well under pressure, with deadlines
• Fluency in both English & French is an asset
• Strong technical skills in the MsOffice suite of software

About the Job

This position is a full time/contract position offering a $30.00 to $45.00 per hour. They are conveniently located central west (with parking) and offer a hybrid work arrangement that will see most employees in office two to three times weekly with occasional exceptions.

LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate.

Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.
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