Executive Assistant

David Aplin Recruiting; Okotoks; On-site; CAD 65,000 - 90,000; Full time

Job summary

David Aplin Recruiting is partnering with a growing organization in Okotoks to hire an Executive Business Partner who balances executive support with operational coordination, reporting, and process improvement. This is more than a traditional Executive Assistant role.

You’ll become a trusted partner to an executive leader by managing priorities, preparing business insights, coordinating projects, and helping keep the organization running efficiently.

Qualifications

• 4+ years of experience supporting senior executives as an Executive Assistant, Executive Business Partner, Chief of Staff, or Operations Coordinator.
• Strong analytical skills with experience preparing executive reports, presentations, and business updates.
• Advanced Excel skills and experience working with CRM, ERP, or other business systems.
• A proactive, resourceful approach with the confidence to hold stakeholders accountable and keep projects on track.
• Experience supporting organizations within construction, manufacturing, industrial, or building products is an asset.
• Exposure to Power BI, Epicor, Bistrack, or similar ERP/BI platforms is an asset.

Responsibilities

• Manage executive calendars, priorities, meetings, and follow-up actions.
• Prepare agendas, executive briefings, presentations, and meeting materials.
• Track projects, action items, and leadership deliverables to ensure deadlines are met.
• Create reports, dashboards, and business insights using Excel and business systems.
• Coordinate executive travel, client meetings, corporate events, and industry functions.
• Support operational planning and improve business processes through better reporting and organization.
• Work cross-functionally with multiple departments to keep initiatives moving forward.
• Identify opportunities to improve efficiency and streamline administrative and operational workflows.

Skills

Executive support

Analytical skills

Advanced Excel

CRM experience

ERP experience

Project coordination

Tools

Power BI

Epicor

Bistrack

Job description

We’re partnering with a growing organization in Okotoks to find a highly organized Executive Business Partner to support senior leadership. This is an exciting opportunity for someone who enjoys working at the center of the business, balancing executive support with operational coordination, reporting, and process improvement.

This is more than a traditional Executive Assistant role. You’ll become a trusted partner to an executive leader by managing priorities, preparing business insights, coordinating projects, and helping keep the organization running efficiently.

This is a fully in-office role, located in Okotoks.

What you’ll be doing:

• Manage executive calendars, priorities, meetings, and follow-up actions.
• Prepare agendas, executive briefings, presentations, and meeting materials.
• Track projects, action items, and leadership deliverables to ensure deadlines are met.
• Create reports, dashboards, and business insights using Excel and business systems.
• Coordinate executive travel, client meetings, corporate events, and industry functions.
• Support operational planning and improve business processes through better reporting and organization.
• Work cross-functionally with multiple departments to keep initiatives moving forward.
• Identify opportunities to improve efficiency and streamline administrative and operational workflows.

What we’re looking for:

• 4+ years of experience supporting senior executives as an Executive Assistant, Executive Business Partner, Chief of Staff, or Operations Coordinator.
• Strong analytical skills with experience preparing executive reports, presentations, and business updates.
• Advanced Excel skills and experience working with CRM, ERP, or other business systems.
• A proactive, resourceful approach with the confidence to hold stakeholders accountable and keep projects on track.
• Experience supporting organizations within construction, manufacturing, industrial, or building products is an asset.
• Exposure to Power BI, Epicor, Bistrack, or similar ERP/BI platforms is an asset.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers.Accommodation is available upon request throughout all stages of the recruitment process.