Executive Assistant

Priveda Capital; Montreal; On-site; CAD 50,000 - 70,000; Full time

Job summary

Priveda Capital, a leading real estate investment firm, seeks an Executive Assistant to support executives and daily operations. The role involves administrative tasks and recruitment efforts, requiring strong organizational skills and proficiency in Microsoft Office. Ideal candidates will thrive in a dynamic environment and have 2-3 years of relevant experience.

Qualifications

• Minimum of 2–3 years of experience in an administrative or executive assistant role.
• Experience in real estate or a related field is an asset.
• Excellent written and verbal communication skills.

Responsibilities

• Provide executive-level administrative support, including calendar management.
• Assist with recruitment efforts and onboarding processes.
• Coordinate marketing initiatives, including social media updates.

Skills

Organizational Skills

Multitasking

Communication

Professionalism

Adaptability

Tools

Microsoft Office Suite

Job description

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Priveda Capital is a leading real estate investment and asset management firm specializing in multi-residential properties across Canada. We are dedicated to delivering high-quality living experiences for residents while driving long-term value for our investors. As we continue to grow, we are seeking a highly organized and proactive Executive Assistant to support our leadership team and help drive the success of the company.

Position Summary

The Executive Assistant will play a key role in supporting the company’s executives and daily operations. This is a versatile position that involves administrative support, assistance with hiring and onboarding, billing and financial tasks, marketing coordination, and other responsibilities as needed. The ideal candidate is detail-oriented, efficient, and thrives in a fast-paced, entrepreneurial environment.

Key Responsibilities

• Provide executive-level administrative support, including calendar management, meeting coordination, and correspondence.
• Assist with recruitment efforts, including posting job listings, scheduling interviews, and supporting onboarding processes.
• Support billing, invoicing, and expense tracking activities.
• Coordinate marketing initiatives, including social media updates, website content, and promotional materials.
• Maintain organized digital and physical filing systems.
• Prepare reports, presentations, and internal communications as needed.
• Liaise with internal teams, external partners, and service providers.
• Handle ad hoc tasks and projects to support the company’s operational needs.

Who You Are

• Minimum of 2–3 years of experience in an administrative or executive assistant role (experience in real estate or a related field is an asset).
• Strong organizational and multitasking skills, with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• High level of professionalism, discretion, and attention to detail.
• Proactive, adaptable, and comfortable working in a dynamic environment.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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