Executive Assistant

Kemptville District Hospital; Kemptville; On-site; CAD 44,000 - 51,000; Full time

Benefits offered by this job

Competitive wages

Excellent benefits (medical, dental, &

Reimbursement for recertification (BLS

Job summary

Kemptville District Hospital is seeking an Executive Assistant to join our growing KDH team. Reporting directly to the CFO/VP of Operations, you will play a pivotal role supporting the administrative needs of an executive in a dynamic hospital environment.

Ideal candidates will have a Bachelor’s or EA diploma and 5+ years of senior administrative experience, preferably in healthcare; strong organization and discretion are essential.

Qualifications

• Bachelor’s degree or diploma in Business Administration, Healthcare Administration, or an EA diploma (or equivalent experience).
• 5+ years of office management or administrative experience with senior level healthcare exposure preferred.
• Proficient in MS Office Suite and SharePoint; strong written and verbal communication.

Responsibilities

• Provide high-level administrative support to the CFO/VP Operations.
• Manage calendars, emails, travel, and meeting coordination for an executive.
• Communicate with diverse stakeholders while maintaining confidentiality.

Skills

Executive support

Microsoft Office

SharePoint

Communication

Discretion

Education

Bachelor’s degree or EA diploma

Tools

Microsoft Office Suite

SharePoint

Job description

Kemptville District Hospital is seeking an Executive Assistant to join our growing KDH team! As the Executive Assistant reporting directly to the Chief Financial Officer/VP of Operations (CFO), you will play a pivotal role in supporting the administrative needs of an executive in a dynamic hospital environment.

Why should you work at KDH?

• Competitive wages based on central and local collective agreements
• Excellent benefits with medical, dental and vision plans for full-time employees (extended healthcare and/or dental care available for part-time employees)
• Reimbursement for recertification of BCLS, ACLS, and TNCC
• Internal cross-training opportunities
• Regular meetings with managers to engage and provide feedback
• Recognition programs
• Long service awards
• Employee discounts through corporate partnerships
• Small rural community hospital with a wide variety of services that has a big impact on regional programs
• 20 minutes south of Ottawa on the 416 going against traffic = easy commute
• Rural living with all the amenities of city life

Qualifications:

• Bachelor’s degree or diploma in Business Administration, Healthcare Administration, or an Executive Assistant diploma from an accredited institution (or equivalent experience);
• 5+ years of office management or administrative experience with at least years of recent healthcare experience at a senior level;
• Proficient in Microsoft Office Suite, and SharePoint;
• Proven experience as an executive assistant or similar role, preferably supporting executives in a healthcare setting;
• Understanding of healthcare terminology, regulation, and compliance requirements is an asset;
• Excellent written and verbal communication skills with the ability to interact professionally with diverse stakeholders;
• Ability to prioritize tasks effectively;
• Ability to handle confidential information with discretion;
• Excellent organization and time management skills and attention to detail, with the ability to manage multiple tasks and deadlines efficiently;
• Ability to work independently and in a team environment;
• Ability to maintain composure and adaptability in a fast-paced environment with shifting priorities.

Starting Wage:

$33.46/hour

Kemptville District Hospital recognizes that bias and discrimination are barriers to the equitable treatment of individuals and groups in our society. Fostering an environment of equity, diversity, and inclusion in our people, perspectives, policies, and programs will help to achieve our mission. We are committed to the recruitment, retention, and advancement of all staff and team members who respect and reflect the diverse experiences, perspectives, and backgrounds of Canada’s population. We are dedicated to creating an inclusive environment where our team feels empowered to bring their whole self to work every day.

Please note: In order to work in a healthcare facility, the Public Hospitals Act 1990, Regulation 965 requires all employees to provide proof of up-to-date immunization/vaccines for the following diseases: Tuberculin Skin Testing (TB), Measles, Mumps, Rubella (MMR), Varicella (Chicken Pox), Hepatitis B, Tetanus/Diphtheria (DTap), Influenza (during flu season) and three COVID shots. This proof must be provided to our Occupational Health Office in order to be cleared to work.

Kemptville District Hospital is an equal opportunity employer and is committed to an inclusive, barrier-free recruitment and selection process.

All information submitted will be kept in strict confidence. We are an Equal Opportunity Employer.