Executive Assistant

Gorman Bros. Lumber Ltd.; Kelowna; On-site; CAD 60,000 - 73,000; Full time

Benefits offered by this job

Competitive pay

Benefits and pension plan

Employee and Family Assistance Program

Diverse work opportunities

Open and innovative culture

Job summary

Gorman Bros. Lumber Ltd. in West Kelowna, BC, is seeking an Executive Assistant to support the CEO and Executive Team.

Based at the West Kelowna Division, the role involves managing priorities, coordinating communications, and maintaining confidentiality. You'll help drive strategic initiatives and keep operations efficient. The ideal candidate has a diploma or post-secondary education in business administration and at least five years supporting senior leaders, preferably in forestry or

Qualifications

• Diploma or post-secondary education in Business Administration, Office Administration, or a related field required.
• Minimum five years of experience supporting senior executives or executive leadership teams.
• Experience in the forestry, manufacturing, or industrial sector is preferred.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Loop and CoPilot).
• Exceptional written and verbal communication skills.

Responsibilities

• Manage executive calendars, schedules, and priorities.
• Coordinate meetings, including agendas, meeting materials, minutes, and follow-up actions.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Handle confidential and sensitive information with professionalism and discretion.
• Track and manage payment of invoices related to the activities of the Executive Team.
• Accurately organize executive travel, accommodations, itineraries, and related logistics.
• Process expense reports, invoices, and other administrative documentation.
• Maintain organized filing systems, records, and executive documentation.
• Track action items, deadlines, and key deliverables to support executive priorities.
• Coordinate executive events, leadership meetings, and special functions.
• Provide administrative support for corporate initiatives and day-to-day executive operations.
• Monitor action items, deadlines, and follow up on key deliverables.
• Accurately organize Board of Directors meetings, including travel, accommodations, meals, meeting logistics, and communications.
• Maintain Board of Directors Microsoft Teams site, including role management, structure and document management.
• Support Board level communications from the Executive Team as necessary.
• Ensuring Board level documents are consistently formatted and free of grammatical and spelling errors.

Skills

Executive support

MS Office proficiency

Communication skills

Education

Business Admin Diploma

Tools

Microsoft Teams

Job description

Gorman Bros. Lumber Ltd | Main Office
3900 Dunfield Road
West Kelowna, BC V4T1W4, CAN

Description

The Gorman Group is a modern and innovative forest products company comprised of six divisions across the
Interior of British Columbia and Northern Washington State. With a strong commitment to quality, sustainability,
and community, the Gorman Group is proud to be a trusted leader in the forest industry. We believe our people
are our greatest strength, and their involvement and contributions are essential to our continued success. Our
operations reflect a dedication to operational excellence, safety, and responsible forest stewardship.

We're currently seeking an Executive Assistant to join our team. This role is based at our West Kelowna Division.
Reporting to the Chief Executive Officer, you will act as a key partner to the Executive Team, managing executive
priorities, coordinating communications, and supporting strategic initiatives while maintaining confidentiality. If
you’re passionate about supporting leaders, staying organized, and contributing to the success of a team, we’d
love to hear from you.

RESPONSIBILITIES:

1. Executive Support

• Manage executive calendars, schedules, and priorities.
• Coordinate meetings, including agendas, meeting materials, minutes, and follow-up actions.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Handle confidential and sensitive information with professionalism and discretion.
• Track and manage payment of invoices related to the activities of the Executive Team

2. Organization & Coordination

• Accurately organize executive travel, accommodations, itineraries, and related logistics.
• Process expense reports, invoices, and other administrative documentation.
• Maintain organized filing systems, records, and executive documentation.
• Track action items, deadlines, and key deliverables to support executive priorities.
• Coordinate executive events, leadership meetings, and special functions.
• Provide administrative support for corporate initiatives and day-to-day executive operations.
• Monitor action items, deadlines, and follow up on key deliverables

3. Board of Directors Liaison & Support

• Accurately organize Board of Directors meetings, including travel, accommodations, meals,
  meeting logistics, and communications.
• Maintain Board of Directors Microsoft Teams site, including role management, structure and
  document management.
• Support Board level communications from the Executive Team as necessary.
• Ensuring Board level documents are consistently formatted and free of grammatical and spelling
  errors.

QUALIFICATIONS:

• Diploma or post-secondary education in Business Administration, Office Administration, or a related field
  required.
• Minimum five years of experience supporting senior executives or executive leadership teams.
• Experience in the forestry, manufacturing, or industrial sector is preferred.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Loop and CoPilot).
• Exceptional written and verbal communication skills.

LEADERSHIP PROFILE

The ideal candidate is:

• Hungry – brings high energy, initiative, and a proactive drive to continuously improve performance,
  pursue growth opportunities and exceed expectations.
• Humble - prioritizes team success over personal recognition; seeks input, shares credit, and fosters a
  culture of collaboration, trust, and continuous improvement.
• Interpersonally smart – demonstrates strong judgment in navigating internal and external relationships;
  builds trust, alignment, and influence across teams, customers, and partners.
• Results-focused – brings intensity, discipline, and a relentless drive to deliver measurable outcomes.

SALARY RANGE:

We offer a competitive compensation package based on your skills and experience. The expected base salary range for this position is $60,000 - 73,000 per year.

ABOUT US:

The Gorman Group of Companies is family owned and proudly made up of Gorman Bros. Lumber Ltd., Canoe Forest Products, Oroville Reman and Reload, Downie Timber and Selkirk Cedar, Lumby Pole, and Similkameen Forest Products. For 75 years, we have been known for creating The Finest Boards and other specialty wood products. Perhaps even more, we are known for working together.

The Gorman Group is more than just a group of companies…we are a family! We value the family roots that connect us and the employees that work for us. We believe our employees are fundamental to our success as we strive to become the employer of choice through our strong family values, culture, community involvement, innovation, and constant drive for excellence.

The Gorman Group is committed to the well-being of future generations and is fully committed to responsible and sustainable forest management of the lands where our operations are conducted. Our commitment to the environment encompasses the highest levels of stewardship and welcomes accountability.

WE OFFER:

• Family supporting jobs and a safe place to build your career
• Competitive pay, benefits and pension plan
• Employee and Family Assistance Program
• Diverse work opportunities
• An open and innovative culture
• A progressive and dynamic work environment

We are more than a company…we are a community! We believe this community begins at work and with YOU!

Applications will be accepted until August 31, 2026.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

The Gorman Group is an equal opportunity employer dedicated to building an inclusive and diverse workforce in a work environment free of discrimination and harassment.