Executive Assistant

Gorman Bros. Lumber Ltd.; West Kelowna; On-site; CAD 60,000 - 73,000; Full time

Benefits offered by this job

Competitive pay, benefits and pension

Employee and Family Assistance Program

Diverse work opportunities

Open and innovative culture

Progressive and dynamic work enviro n

Job summary

Gorman Bros. Lumber Ltd. in West Kelowna, BC, is seeking an Executive Assistant who will partner with the CEO and executive team, manage calendars, communications, and confidential matters, and support strategic initiatives.

The role requires five years of senior-executive support experience, a diploma in business, strong Microsoft Office skills, and excellent written and verbal communication. On-site position with competitive salary and benefits.

Qualifications

• Diploma or post-secondary education in Business Administration, Office Administration, or a related field required.
• Minimum five years of experience supporting senior executives or executive leadership teams.
• Experience in forestry, manufacturing, or industrial sector is preferred.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Loop and CoPilot).
• Exceptional written and verbal communication skills.

Responsibilities

• Executive Support: Manage executive calendars, schedules, priorities; coordinate meetings, agendas, minutes, and follow-up actions; prepare correspondence, reports, presentations; handle confidential information; track and manage invoices.

Skills

Microsoft Office

Written and verbal communication

Executive support

Education

Diploma or post-secondary education in Business Administration or Office Administration

Tools

Outlook

Word

Excel

PowerPoint

Teams

Loop

CoPilot

Job description

GBL Administration
Gorman Bros. Lumber Ltd | Main Office
3900 Dunfield Road
West Kelowna, BC V4T1W4, CAN

GBL Administration
Gorman Bros. Lumber Ltd | Main Office
3900 Dunfield Road
West Kelowna, BC V4T1W4, CAN

The Gorman Group is a modern and innovative forest products company comprised of six divisions across the Interior of British Columbia and Northern Washington State. With a strong commitment to quality, sustainability, and community, the Gorman Group is proud to be a trusted leader in the forest industry. We believe our people are our greatest strength, and their involvement and contributions are essential to our continued success. Our operations reflect a dedication to operational excellence, safety, and responsible forest stewardship.

We're currently seeking an Executive Assistant to join our team. This role is based at our West Kelowna Division. Reporting to the Chief Executive Officer, you will act as a key partner to the Executive Team, managing executive priorities, coordinating communications, and supporting strategic initiatives while maintaining confidentiality. If you’re passionate about supporting leaders, staying organized, and contributing to the success of a team, we’d love to hear from you.

RESPONSIBILITIES:

1. Executive Support

• Manage executive calendars, schedules, and priorities.
• Coordinate meetings, including agendas, meeting materials, minutes, and follow-up actions.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Handle confidential and sensitive information with professionalism and discretion.
• Track and manage payment of invoices related to the activities of the Executive Team

2. Organization & Coordination

• Accurately organize executive travel, accommodations, itineraries, and related logistics.
• Process expense reports, invoices, and other administrative documentation.
• Maintain organized filing systems, records, and executive documentation.
• Track action items, deadlines, and key deliverables to support executive priorities.
• Coordinate executive events, leadership meetings, and special functions.
• Provide administrative support for corporate initiatives and day-to-day executive operations.
• Monitor action items, deadlines, and follow up on key deliverables

3. Board of Directors Liaison & Support

• Accurately organize Board of Directors meetings, including travel, accommodations, meals, meeting logistics, and communications.
• Maintain Board of Directors Microsoft Teams site, including role management, structure and document management.
• Support Board level communications from the Executive Team as necessary.
• Ensuring Board level documents are consistently formatted and free of grammatical and spelling errors.

QUALIFICATIONS:

• Diploma or post-secondary education in Business Administration, Office Administration, or a related field required.
• Minimum five years of experience supporting senior executives or executive leadership teams.
• Experience in the forestry, manufacturing, or industrial sector is preferred.
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, Loop and CoPilot).
• Exceptional written and verbal communication skills.

LEADERSHIP PROFILE

The ideal candidate is:

• Hungry – brings high energy, initiative, and a proactive drive to continuously improve performance, pursue growth opportunities and exceed expectations.
• Humble - prioritizes team success over personal recognition; seeks input, shares credit, and fosters a culture of collaboration, trust, and continuous improvement.
• Interpersonally smart – demonstrates strong judgment in navigating internal and external relationships; build trust, alignment, and influence across teams, customers, and partners.
• Results-focused – brings intensity, discipline, and a relentless drive to deliver measurable outcomes.

SALARY RANGE:

We offer a competitive compensation package based on your skills and experience. The expected base salary range for this position is $60,000 - 73,000 per year.

ABOUT US:

The Gorman Group of Companies is family owned and proudly made up of Gorman Bros. Lumber Ltd., Canoe Forest Products, Oroville Reman and Reload, Downie Timber and Selkirk Cedar, Lumby Pole, and Similkameen Forest Products. For 75 years, we have been known for creating The Finest Boards and other specialty wood products. Perhaps even more, we are known for working together.

The Gorman Group is more than just a group of companies…we are a family! We value the family roots that connect us and the employees that work for us. We believe our employees are fundamental to our success as we strive to become the employer of choice through our strong family values, culture, community involvement, innovation, and constant drive for excellence.

The Gorman Group is committed to the well-being of future generations and is fully committed to responsible and sustainable forest management of the lands where our operations are conducted. Our commitment to the environment encompasses the highest levels of stewardship and welcomes accountability.

WE OFFER:

• Family supporting jobs and a safe place to build your career
• Competitive pay, benefits and pension plan
• Employee and Family Assistance Program
• Diverse work opportunities
• An open and innovative culture
• A progressive and dynamic work environment

We are more than a company…we are a community! We believe this community begins at work and with YOU!

We encourage applicants from all backgrounds to apply, even if you don't meet every single qualification. If you're passionate about the role and eager to learn, we'd love to hear from you! Applications will be accepted until August 31, 2026.

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.

The Gorman Group is an equal opportunity employer dedicated to building an inclusive and diverse workforce in a work environment free of discrimination and harassment.