Executive Assistant

Durward Jones Barkwell & Company LLP; Hamilton; On-site; CAD 50,000 - 70,000; Full time

Job summary

Une entreprise de comptabilité publique dynamique à Hamilton recherche un assistant exécutif à temps plein. Le candidat soutiendra les partenaires dans la gestion administrative, la communication avec les clients, et assurera une organisation efficace des tâches au sein de l'équipe. Des compétences exceptionnelles en gestion du temps et une expérience pertinente sont essentielles pour ce rôle clé.

Benefits

Rémunération compétitive et avantages

Équilibre travail/vie personnelle

Opportunités de développement professionnel

Implication dans la communauté

Qualifications

• 3-5 ans d'expérience dans un rôle administratif.
• Expérience comme assistant exécutif ou personnel souhaitée.
• Compétences en communication verbale et écrite à un niveau professionnel.

Responsibilities

• Appui administratif élevé pour les partenaires, gestion des courriels et des calendriers.
• Rédaction et formatage de documents pour les clients.
• Coordination logistique pour les réunions et événements spéciaux.

Skills

Gestion du temps

Communication écrite

Confidentialité

Education

Éducation postsecondaire en administration de bureau

Tools

Microsoft Office

Job description

Durward Jones Barkwell is one of the largest public accounting firms in the Niagara / Hamilton / Halton region with offices spanning from Burlington toWelland. The firm was founded in 1940 and features a dynamic group of professionals including over 40 Partners and Managers combined. "Big enough to know, small enough to care." At DJB, these are the words we live by. We value our clients and taking care of their unique needs is what drives our business. As part of our team, you will realize that to us nothing is trivial. We have the experience to handle any situation from complex mergers and acquisitions to assisting new entrepreneurs through the many facets of starting a small business. We do all this while remaining personally involved with our clients and the communities where we work and live. As one of Hamilton-Niagara’s Top Employers for 2025 and one of Canada's Top Small & Medium Employers for 2025, we lead in offering our employees an exceptional place to work. We provide all of our employees :

• Competitive compensation and benefits package
• Flexible work / life balance and summer hours
• Professional development, learning, and growth support
• A variety of community involvement opportunities Our Hamilton offices have an immediate opening for a full-time Executive Assistant. Reporting to Partners, you will be responsible for :
• Providing high-level administrative support to Partners, managing calendars, travel, emails, calls, and meeting coordination
• Serving as a key point of contact between Partners, team members, clients, and external stakeholders
• Drafting and formatting client communications, presentations, reports, and other documents
• Assisting with client service tasks such as billing, collections follow-ups, tracking deliverables, and setting up new clients
• Preparing expense reports and supporting basic bookkeeping and administrative tracking
• Coordinating logistics for meetings, conferences, and special events (including reservations and registrations)
• Managing office tasks such as document handling, ordering supplies, arranging gifts, and coordinating deliveries
• Providing backup support to the office admin team and assist with ad hoc projects as needed
• Performing other related duties and special projects as assigned or outlined in the full job description The successful candidate will have :
• Post-secondary education in Office Administration or equivalent is preferred
• 3-5 years in an Administrative role reporting directly to upper management
• Experience as an Executive Assistant, Personal Assistant, or a similar role an asset
• Public Accounting or previous experience working in a Partnership and / or professional services firm considered an asset
• Exceptional time-management skills and the ability to organize and coordinate multiple projects at once
• Proven ability to meet tight deadlines in a fast-paced and quickly changing environment
• Extensive knowledge of Microsoft Office, including Outlook, Word, Excel and PowerPoint
• Effective listening skills; professional level of verbal and written communication skills
• Excellent judgement, and a proactive approach to problem-solving and strong decision-making
• High degree of discretion and confidentiality

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