Executive Assistant

Merit for Training & Jobs; Hamilton; On-site; CAD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an Executive Assistant to provide exceptional administrative support to the executive team. This dynamic role involves managing communications, scheduling, and event logistics, while also overseeing social media content and website updates. The ideal candidate will possess strong organizational and interpersonal skills, with a proven track record in administrative support. Join a positive and inclusive work culture that values your contributions and offers competitive pay along with company-paid health benefits. If you thrive in a fast-paced environment and are ready to make a significant impact, this opportunity is for you.

Benefits

Positive and inclusive work culture

Competitive hourly rate

Uncapped commission

Company paid health benefits

Life Insurance

Company Pension Plan

Qualifications

• 3-5 years of experience in an administrative or executive support role.
• Proficient in Microsoft Office and Canva for content creation.

Responsibilities

• Provide administrative support to the executive team, managing calendars and communications.
• Organize logistics for tradeshows and manage social media content.

Skills

Organizational Skills

Interpersonal Skills

Microsoft Office

Event Management

Social Media Management

Education

3-5 years in administrative support

Tools

Canva

Mac OS

Job description

Toplift North America is a leader in the sales and distribution of Intermodal Container Handling Port and Rail and Industrial Forklift lines and Steel Mill Equipment. We are currently seeking an Executive Assistant who will be based out of our Stoney Creek, Ontario office.

The Executive Administrative Assistant provides personalized and efficient administrative support to the executive team. This role requires exceptional organizational and interpersonal skills to manage daily tasks, communications, and special projects, ensuring the seamless operation of the executive's office and overall business functions.

What will you do as an Executive Assistant?

Administrative Support

1. Serve as the primary point of contact between the executive and internal/external stakeholders.
2. Manage inbound emails, screen calls, and route correspondence appropriately.
3. Maintain and manage the executive’s calendar, schedule meetings, and provide reminders.

Quotations and Tenders

1. Prepare and assist with quotations for products including Toplift Ferrari, TFC forklift, and MOL brand for North American customers.
2. Exercise judgment in gathering and organizing information for quotations and tenders, coordinating outsourced components, and preparing drafts for executive review.

Event Management

1. Organize and manage the logistics for tradeshows (3 annually), including travel arrangements, booth planning, and budget tracking.

Social Media and Website Management

1. Create and manage content for LinkedIn, Instagram, and Facebook using Canva, ensuring semi-regular updates.
2. Update the company website to reflect current inventory and remove sold items.

What Toplift North America has to offer:

1. Positive and inclusive work culture
2. Competitive hourly rate and uncapped commission
3. Company paid health benefits (health, dental and vision)
4. Life Insurance
5. Company Pension Plan

What we are looking for:

1. Minimum of 3-5 years in an administrative or executive support role.
2. Experience in inventory management or familiarity with stock numbers is an asset.
3. Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
4. Proficient in Microsoft Office (Word, Excel, PowerPoint) and Canva.
5. Familiarity with Mac OS and usage of a Mac laptop.
6. Ability to travel to tradeshows in Canada and the US.
7. Must be able to hold a valid passport.

Toplift North America is committed to providing accommodations in all parts of the hiring process. If you require accommodation, please let us know and we will work with you to meet your needs.