Executive Assistant

Fundmetric; Halifax; On-site; CAD 31,000 - 36,000; Full time

Benefits offered by this job

Health benefits package

Dynamic, engaging work environment

Job summary

Fundmetric, based in Halifax, Nova Scotia, is seeking an Executive/Personal Assistant to support the CEO and executive team. The role focuses on organizing schedules, coordinating travel, and maintaining an efficient, professional office environment.

You will interact with staff, clients, and remote editors, manage multiple tasks, and adapt to new tools and processes while maintaining high standards of discretion and communication.

Qualifications

• Exceptional written and verbal English communication skills.
• Exceptional organizational and multitasking skills.
• Advanced proficiency in MS Office with a focus on Excel; familiarity with Asana and Jira.
• Flexible to work outside standard hours as necessary.

Responsibilities

• Organize schedules, appointments, and meetings with meticulous attention to detail.
• Coordinate travel arrangements, including support for a CEO using a power wheelchair.
• Liaise between staff, clients, third parties, and remote editors to meet deadlines.
• Show proficiency in Excel for data management and analysis.

Skills

Executive support

Calendar management

Multitasking

MS Office (Excel focus)

Asana

Jira

Public speaking

Driver's license

Written and verbal English

Tools

Asana

Jira

Excel

MS Office

Job description

Location:

Halifax, Nova Scotia - 1526 Dresden Row, Suite 502

Starting Wage:

$15.00 per hour

Schedule:

Full-time; 8 AM - 5 PM (with flexibility required for special events, adjusting to travel schedules, and potential for extended workdays)

About Fundmetric:

Fundmetric stands at the forefront of advancing fundraising efforts for institutions through innovative solutions. Under the leadership of CEO Mark Hobbs and a dedicated team, we leverage strategic insights and advanced technologies to make a significant impact. Located in vibrant Halifax, we are expanding our executive team with an Executive/Personal Assistant who is dynamic, adaptable, and thrives in a multifaceted and challenging work environment.

Role Overview:

The Executive/Personal Assistant is a key support figure to the CEO and the executive team, tasked with maintaining organization, ensuring efficient scheduling, and managing a comprehensive range of administrative duties. This role requires excellent coordination, proactive problem-solving, and the agility to handle diverse tasks with professionalism and precision.

Key Responsibilities:

• Organize schedules, appointments, and meetings with meticulous attention to detail.
• Coordinate comprehensive travel arrangements, providing support for a CEO using a power wheelchair.
• Serve as the primary liaison between staff, clients, third parties, and especially remote graphic and video editors, ensuring they work efficiently and meet project deadlines.
• Exhibit a strong proficiency in, or the willingness to quickly learn, Excel for data management and analysis.
• Demonstrate a solid understanding of time zones for effective global meeting scheduling and communication management.
• Large volume file organizaiton
• Manage personal errands, online shopping, product returns, and daily cleanliness tasks for the kitchenette and fridge.
• Organize the CEO's desk and workspace to maintain an efficient and orderly environment.
• Comfortable with animals, as interaction with pets may be part of the daily environment.
• Utilize project management tools like Asana and Jira for task management and coordination with remote teams.
• Adapt to new technologies, tools, and software to enhance work efficiency and productivity.
• Monitor multiple real-time situations
• Check mail
• Dishes and Office Cleaning on a daily basis
• Manage various remote contractors or products
• Manage utilities billing
• Deliver difficult news with tact, exhibit public speaking skills, and undertake unconventional tasks or other duties as assigned.

Requirements:

• Exceptional Written and Verbal English communication skills
• Exceptional organizational and multitasking skills.
• Valid Drivers Licence or willingness to obtain one
• Advanced proficiency in MS Office, with a focus on Excel, and familiarity with project management platforms like Asana and Jira.
• Excellent communication skills, both written and verbal.
• Flexibility to work outside standard hours as necessary.
• Proactive in problem-solving and effective in task management.
• Comfortable with public speaking and managing sensitive communications.
• Eagerness to learn and adapt to new technologies and methodologies.
• Comfort in environments with animals.

Why Join Us?

• Join a team at the cutting edge of innovation in the fundraising sector, dedicated to making a tangible difference.
• Experience a dynamic work environment that values adaptability, strategic decision-making, and continuous learning.
• Benefit from a comprehensive health benefits package, highlighting our commitment to employee well-being.
• Enjoy a varied and engaging workday, filled with a diverse set of tasks and responsibilities.