Executive Assistant

Redbrick; Victoria; On-site; CAD 70,000 - 85,000; Full time

Benefits offered by this job

RRSP matching up to 5%

Extended health benefits for you and a

Generous vacation and Wellness Days

Parental leave

Mental health and Employee Assistance

Wellness reimbursement

Career development funding and growth

Home office allowance

Collaborative team environment

Job summary

Redbrick in Victoria, BC, is seeking an Executive Assistant to support senior leaders, coordinate travel, manage calendars, and create polished materials that reflect our brand. This in-office role emphasizes ownership, discretion, and proactive problem-solving in a fast-paced environment.

You'll work closely with the Chief Marketing Officer and Chief of Staff, coordinating internal and external meetings, handling confidential information, and contributing to marketing and podcast initiatives as

Qualifications

• Experience coordinating people, projects, schedules, or operations—even if your job title wasn't Executive Assistant.
• Exceptional organization with the ability to juggle multiple priorities and switch between tasks.
• Proactive mindset and ownership without waiting to be asked.
• Strong judgment to know when to act independently or seek guidance.
• Excellent written and verbal communication skills.
• Comfortable learning new technology and modern workplace tools.
• Strong attention to detail and follow-through.
• Collaborative, low-ego approach across teams.
• Discretion when handling confidential information.
• Experience with Canva, Google Slides, PowerPoint, Figma is an asset.
• Experience coordinating projects, marketing initiatives, events, or creative work is a plus.
• Interest in sustainability, ESG, or social impact is a plus.
• Valid driver's license and access to a vehicle for local errands.

Responsibilities

• Provide day-to-day support to senior leaders, helping them stay organized, focused, and prepared.
• Manage busy calendars, schedule meetings, coordinate travel, and handle changing priorities with confidence.
• Monitor inboxes, Slack, and other channels to identify and action urgent requests.
• Coordinate meetings with internal and external stakeholders, prepare agendas, ensure leaders have what they need.
• Plan domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Process expense reports and help keep administrative processes running smoothly.
• Create polished presentations and documents reflecting Redbrick's brand and professionalism.
• Support creative and marketing by coordinating projects, managing timelines, gathering assets.
• Assist with podcast logistics, including guest coordination and production timelines.
• Build strong relationships across the business as a trusted partner to executives.
• Attend meetings, capture action items, ensure commitments are followed up.
• Handle confidential information with professionalism and discretion.
• Assist with office events and personal assistant tasks as needed to move the team forward.
• Continuously look for ways to improve processes and efficiency.

Skills

Highly organized

Project coordination

Calendar management

Proactive mindset

Independent judgment

Communication skills

Learning new tools

Attention to detail

Collaborative / team player

Discretion with confidential info

Presentation tools experience

Event/ Project coordination

Sustainability / ESG interest

Driver's license / vehicle access

Tools

Canva

Google Slides

PowerPoint

Figma

Job description

At Redbrick, our Executive Operations team exists to create time, remove friction, and keep our leaders focused on what matters most: building exceptional companies. Sometimes that means coordinating a complex international trip. Sometimes it means creating a polished presentation for the Chief Marketing Officer. Other times, it means picking up lunch before a busy afternoon of meetings. We don't see those as different kinds of work—they're all part of helping our leaders operate at their best.

We're looking for an Executive Assistant who thrives in a role where no two days are the same. Someone who enjoys bringing order to chaos, anticipates needs before they're asked, and gets genuine satisfaction from helping others succeed.

You don't necessarily need to have been an Executive Assistant before. Maybe you've coordinated large events, managed hospitality operations, supported leaders in another industry, worked in customer-facing operations, or simply become the person everyone relies on to keep things running smoothly. If you're exceptionally organized, adaptable, and love solving problems, we'd love to hear from you.

This is a full-time, in-office role based in Victoria, BC, reporting to our Executive Operations Manager. You'll primarily support our Chief Marketing Officer and Chief of Staff while working alongside a collaborative Executive Operations team that's known for jumping in, helping each other out, and doing whatever it takes to move the business forward.

What you'll be doing

• Provide day-to-day support to senior leaders, helping them stay organized, focused, and prepared.
• Manage busy calendars, schedule meetings, coordinate travel, and handle changing priorities with confidence.
• Monitor inboxes, Slack, and other communication channels to identify and action urgent requests.
• Coordinate meetings with internal and external stakeholders, prepare agendas, and ensure leaders have everything they need.
• Plan domestic and international travel, including flights, accommodations, transportation, and itineraries.
• Process expense reports and help keep administrative processes running smoothly.
• Create polished presentations, documents, and other materials that reflect Redbrick's brand and professionalism.
• Support creative and marketing initiatives by coordinating projects, managing timelines, gathering assets, and helping move work forward.
• Assist with podcast logistics, including guest coordination, scheduling, briefing materials, production timelines, and promotional support.
• Build strong relationships across the business, acting as a trusted partner to executives and the Executive Operations team.
• Attend meetings, capture action items, and help ensure commitments don't fall through the cracks.
• Handle confidential information with professionalism and discretion.
• Pitch in wherever needed—from coordinating an office event to running an errand or helping with occasional personal assistant tasks. No task is too big or too small when it helps the team succeed.
• Continuously look for ways to improve processes, solve problems, and make things run more efficiently.

What we'd like to see in you

• Experience coordinating people, projects, schedules, or operations—even if your job title wasn't Executive Assistant.
• Exceptional organization skills with the ability to juggle multiple priorities and quickly switch between very different types of work.
• A proactive mindset—you naturally look ahead, anticipate needs, and take ownership without waiting to be asked.
• Strong judgment and the confidence to know when to act independently and when to ask for guidance.
• Excellent written and verbal communication skills.
• Comfortable learning new technology and able to quickly pick up modern workplace tools.
• Strong attention to detail and the ability to consistently follow through.
• A collaborative, low-ego approach. You're happy to jump in wherever needed and understand that every task contributes to the bigger picture.
• Professionalism and discretion when working with confidential information.
• Experience with presentation tools such as Canva, Google Slides, PowerPoint, Figma, or similar is an asset.
• Experience coordinating projects, marketing initiatives, events, or creative work is an asset.
• An interest in sustainability, B Corp organizations, ESG, or social impact is an asset.
• A valid driver's licence and reliable access to a vehicle for local errands.

Benefits

• Competitive compensation and RRSP matching up to 5%
• Comprehensive extended health benefits for you and your dependents starting day one
• Generous vacation, Wellness Days, and bonus “You Days”
• Meaningful paid parental leave that supports every kind of family
• Dedicated mental health and Employee Assistance Program support
• Monthly wellness reimbursement and annual run sponsorship
• Real investment in your growth — internal learning, mentorship, professional development funding, and career mobility across Redbrick
• Flexible work and a home office allowance to set you up for success

About Redbrick

Across Redbrick and our portfolio of companies, we’re committed to building diverse, inclusive workplaces where people can show up as their full, authentic selves. We believe our differences make us better and lead to stronger teams, better ideas, and more meaningful work. Together, we’re building disruptive companies where we’re all proud to belong.

For any specific accommodations needed during the hiring process, please reach out to us at [e-mail] - we’re here to support your success.

Our recruitment system includes AI-based tools that help us screen and assess applications. These tools support our hiring team, but they don’t make final decisions or select candidates for roles. Hiring decisions are made by people, with care and consideration throughout the process.

This posting is for an existing vacancy.

Department: Executive Operations

Location: Victoria

Compensation: $70,000 - $85,000 / year