Executive Assistant

Impact Recruitment; Coquitlam; On-site; CAD 60,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits package

Three weeks vacation to start

RRSP matching program

Job summary

Impact Recruitment is seeking an Executive Assistant to support senior leadership in the Tri-Cities area. The role requires 2+ years of EA or senior administrative experience, strong organization, calendar management, travel arrangements, and communication skills in a fast-paced environment.

You will prepare reports and presentations, coordinate meetings and events, and help with office operations. A degree or diploma is a plus.

Qualifications

• 2+ years of Executive Assistant or senior administrative support experience.
• Experience managing executive calendars, correspondence, and email communications.
• Degree or diploma in a related field is an asset.
• Intermediate to advanced proficiency with Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Proactive, resourceful, and adaptable with the ability to anticipate needs.
• Collaborative approach with strong problem-solving skills and attention to detail.
• Proven ability to manage competing priorities and meet deadlines.

Responsibilities

• Provide day-to-day administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
• Coordinate meetings, travel arrangements, and company events.
• Manage priorities, deadlines, and follow-up items to support day-to-day operations.
• Support the administrative and operational needs of the office.

Skills

Calendar management

Organizational skills

Multi‑priority handling

Proactive

Communication

Microsoft Office

Education

Degree or diploma in related field

Tools

Microsoft Office

Job description

We are hiring an Executive Assistant for our Tri-Cities client. This is an excellent opportunity for someone with 2+ years of Executive Assistant or senior administrative experience to further develop their skills while supporting senior leadership. The ideal candidate is highly organized, proactive, and able to manage multiple priorities in a fast-paced environment.

About the Opportunity

The Executive Assistant will provide administrative support to senior leadership, managing calendars, meeting preparation, travel arrangements, and communications. This role also supports office operations and helps coordinate internal meetings, events, and cross-functional initiatives.

You’ll join a collaborative, fast-paced organization where you’ll have the opportunity to build your executive support and business operations experience while making a meaningful contribution to the team.

About the Position

• Provide day-to-day administrative support to senior leadership, including calendar management and meeting coordination.
• Prepare, proofread, and format correspondence, reports, presentations, and other business documents.
• Coordinate meetings, travel arrangements, and company events.
• Manage priorities, deadlines, and follow-up items to support day‑to‑day operations.
• Support the administrative and operational needs of the office.

The Requirements

• 2+ years of experience in an Executive Assistant or senior administrative support role.
• Degree or diploma in a related field is considered an asset.
• Experience managing executive calendars, correspondence, and email communications.
• Intermediate to advanced proficiency with Microsoft Office.
• Strong organizational, time management, and prioritization skills.
• Proactive, resourceful, and adaptable with the ability to anticipate needs.
• Collaborative approach with strong problem‑solving skills and attention to detail.
• Proven ability to manage competing priorities and meet deadlines.

Compensation & Benefits

• Annual salary of $60,000–$70,000, depending on experience.
• Comprehensive benefits package.
• Three weeks' vacation to start.
• RSP matching program.

At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.