Billing Administration Clerk - Contract (20 Months)

Miller Thomson LLP; Canada; Remote; CAD 46,000 - 65,000; Full time

Job summary

Miller Thomson LLP, a leading national business law firm in Canada, is seeking a Billing Administration Clerk for a 20-month contract. This role provides full-cycle administrative billing support, requiring strong attention to detail and proficiency in Microsoft Office. Offering competitive compensation and a comprehensive benefits package, this position allows for a fully remote work schedule.

Benefits

Comprehensive Benefits package

3+ Weeks’ Vacation and 10 Personal Days

Flexible working options

Employee appreciation events

Qualifications

• 2 - 5 years of office experience, preferably in a professional services firm.
• Familiarity with billing processes in law firms is an asset.
• Administrative experience in an office setting and/or relevant certification.

Responsibilities

• Generate, review, edit and prepare pre-bills for billing lawyer’s review.
• Process time transfers and make fee adjustments.
• Prepare and review invoices for accuracy.

Skills

Attention to detail

Time management

Interpersonal skills

Education

High school diploma

Tools

Microsoft Excel

Microsoft Outlook

Microsoft Word

Job description

As a recognized national business law firm, we support, grow, and impact our communities through our work. We help entrepreneurs, companies, and professionals shape and build the Canadian economy.

When you start a career with Miller Thomson, you join a firm that puts its people first. We provide the opportunity to influence the course of your career, community, and workplace with the support and backing of a national organization. While teamwork and collaboration are hallmarks of our culture, we accept and encourage individuality. You can expect a friendly, safe, and supportive environment where your colleagues will rally around to help you succeed.

Find the spark that will propel your career to new heights. Apply today to join a firm that is dedicated to you.

We are looking for a Billing Administration Clerk to join our team on a 20-month contract basis in any of our offices across Canada. This role can have a fully remote work schedule.

The Billing Administration Clerk is responsible for full-cycle administrative billing support to assigned lawyers. With keen attention to detail and accuracy, delivers billing service excellence in a timely manner. Possesses an understanding of the strategy, structures, processes, and procedures of billing administration in its relationship with the business and its activities.

Key Responsibilities:

Prebills:

• Generate, review, edit and prepare pre-bills for billing lawyer’s review and approval as per schedule and in accordance with client guidelines and firm standards. Assign to additional timekeepers for review as requested by the billing lawyer;
• Process time transfers, narrative edits, splits, update billing address/contact, make fee adjustments, apply trust on pre-bills as instructed by billing lawyers.
• Prepare and review invoices to ensure accuracy;
• Make additional edits to invoices when requested by the billing lawyer and seek assistance from local billing group to reformat invoices as needed;
• Send local billing group revised invoices to upload to billing software;
• Finalize invoices and attend to distribution in accordance with client guidelines;
• Troubleshoot and resolve billing issues with external clients;
• Prepare various reports related to time entries, billing, receivables, etc.;
• Process bad debt / write-off, reversal of invoices, trust cheque requisitions etc.

Other

• Perform other tasks as required.

What you'll bring:

• High school diploma (HSC);
• 2 - 5 years of office experience, preferably in a professional services firm in a similar function;
• Familiarity with billing processes in law firms, an asset;
• Administrative experience in an office setting and/or relevant certification;
• Proficient with Microsoft Excel, Outlook, and Word;
• Excellent time management skills and ability to work effectively under pressure and meet tight deadlines;
• Strong attention to detail, accuracy and excellent follow-up skills;
• Ability to work in a team environment or independently as required;
• Superior interpersonal skills with the confidence to deal with all levels of seniority;
• Strong work ethic, “can-do” approach and positive team attitude;
• Ability to communicate effectively both verbally and in writing.

What we offer:

We believe in the importance of a Total Compensation package, ensuring our mix of salary, benefits, and perks are competitive within the market as well as a work-life balance. We offer:

• A comprehensive Benefits package that includes Health, Dental and Vision Care, Employee Assistance Program, Life Insurance, Short Term and Long Term Disability Insurance, 3+ Weeks’ Vacation and 10 Personal Days;
• A Diverse and Inclusive Workplace;
• Flexible working options;
• Employee appreciation events;
• Charitable giving programs.

Compensation:

We offer a competitive total rewards package with the expected range of the annual salary to be between $46,726 to $64,555.

The final salary is influenced by the location of the incumbent and may fluctuate based on the qualifications, skills, and market considerations, ensuring alignment with internal and external pay equity standards.

Who we are:

Miller Thomson LLP is one of Canada’s fastest-growing national business law firms, with ten offices across the country. Our consistent ability to provide practical, creative and cost-effective advice, combined with an unyielding service commitment to our clients and a strong dedication to our lawyers, staff and the communities in which we practice, gives us a unique position in the Canadian legal industry.

Miller Thomson LLP is an equal-opportunity employer and is committed to equity, diversity, inclusion, and accessibility.

While we thank all applicants for their interest, due to the high volume of applications we receive, we are unable to respond to queries individually, and only those selected for an interview will be contacted. No phone calls or agencies, please.

Miller Thomson will provide accommodation on request throughout the recruitment, selection and assessment process for applicants with disabilities. If you require accommodation, please inform our Talent department of the nature of the accommodation that you may require, to ensure your equal participation.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Finance

• Industries

  Legal Services and Professional Services

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