Executive Assistant

Agilus Work Solutions; Calgary; On-site; CAD 90,000 - 100,000; Full time

Benefits offered by this job

Room to grow into a senior role in the

Full time in-office, Monday to Friday

Location: SW Calgary

Comprehensive benefits program

Free parking

Job summary

Agilus by Synergie is recruiting an Executive Assistant in Calgary, Alberta. This role provides dedicated support to a senior executive in a fast-paced utilities environment, handling complex calendars, travel, and confidential materials.

Office-based role with Monday to Friday schedule in SW Calgary, offering growth opportunities, comprehensive benefits, and free parking.

Qualifications

• 8+ years of administrative experience; 3+ years supporting senior executives.
• Valid Class 5 driver’s license.
• Proficiency with Microsoft Office; SharePoint and Adobe Acrobat preferred.

Responsibilities

• Provide comprehensive executive support, including calendar, meetings, travel arrangements and day-to-day priorities.
• Prepare, edit, and coordinate communications, presentations, reports, and confidential materials.
• Manage expenses, invoices, documents, and meeting logistics.

Skills

Calendar management

Travel arrangements

Stakeholder coordination

Tools

Microsoft Office

SharePoint

Adobe Acrobat

Job description

Executive Assistant – Downtown Calgary

Agilus by Synergie is recruiting for an Executive Assistant in the utilities sector in Calgary, Alberta.

We are seeking a highly organized and proactive Executive Assistant to provide dedicated support to a senior executive with our client.

This role is ideal for someone who thrives in a fast-paced environment, can manage competing priorities with confidence, and enjoys being a trusted partner to leadership.

What's in it for you: $90000.00 - $100000.00 annually

Permanent opportunity

Benefits

• Room to grow into a senior role in the next few years
• Full time in-office, Monday to Friday
• Location: SW Calgary
• Comprehensive benefits program
• Free parking

Responsibilities

• Provide comprehensive executive support, including management of complex calendars, meetings, travel arrangements, and day-to-day priorities.
• Prepare, edit, and coordinate professional communications, presentations, reports, and confidential executive materials.
• Manage administrative operations such as expense reporting, invoice processing, document management, and meeting logistics.
• Support projects, events, and business initiatives by conducting research, coordinating resources, and tracking deliverables.
• Build and maintain strong relationships with internal and external stakeholders while serving as a trusted and professional representative of the executive office.

Requirements

• 8+ years of administrative experience, including at least 3 years supporting senior executives or leadership teams
• Valid Class 5 driver's license
• Flexibility to work additional hours or travel when required
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, and PowerPoint)
• Experience with SharePoint and Adobe Acrobat is preferred
• Experience in the utilities industry preferred

This posting is for an active opening.