Executive Assistant

MAXgreen Group Ltd.; Calgary; On-site; CAD 45,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to join their dynamic team in Calgary. This full-time role involves managing schedules, providing administrative support, and ensuring excellent customer interactions. The ideal candidate will have a strong background in office management with a keen eye for detail and a passion for helping others. Join a company that values professionalism and community engagement, where your contributions will make a real difference. If you're ready to enhance your career in a supportive environment, this opportunity is perfect for you.

Benefits

Extended Health Benefits

3 Weeks Paid Holidays

Personal Days

Statutory Holidays

Career Development Opportunities

Profit Sharing Potential

Qualifications

• 5+ years as an Executive Assistant or Office Manager with strong attention to detail.
• Proficient in Microsoft Office, especially Outlook and Excel.

Responsibilities

• Manage email and schedule for Executive Team, ensuring timely responses.
• Provide excellent customer service in every interaction with clients.

Skills

Attention to Detail

Microsoft Office

Organizational Skills

Time Management

Problem Solving

Education

5+ Years Experience as Executive Assistant or Office Manager

Tools

Microsoft Outlook

Microsoft Excel

Jobber (CRM)

Job description

MAXgreen is growing again! Our Award-Winning Team needs your help! Please share this ad with anybody who you think may be a fit for our team!

POSITION OVERVIEW AND WHAT WE BELIEVE

Do you love talking to people and truly care about helping others solve problems?

Are you an expert with details and administration?

If so, this job may be for YOU!

MAXgreen is hiring for a Full Time Executive Assistant, reporting to our President and Vice President in our Calgary Branch.

Do you believe?...

• all promises should be kept, including always being on time?
• that work done on others' homes should be as good as the work you would do on your own home?
• in always seeking improvement and that there is always a better way?
• in the power of positivity and in surrounding yourself with excellent people?
• in truly helping others by putting their needs ahead of your own, and in giving back to charitable causes?

If so we want to hear from you!

• MAXgreen believes that homeowners should NOT have to replace windows, siding and roofing every 10-20 years.
• MAXgreen believes that renovations should be CLEAN and STRESS-FREE.
• MAXgreen believes that every business has a responsibility to GIVE BACK to their community.
• MAXgreen believes that all homeowners deserve to be protected from the greatest threat to their home - Water Damage.

MAXgreen is ALWAYS improving and expanding in ALL WAYS.

Please do NOT apply if you do not believe in the above as our team culture is more valuable than any level of experience.

RESPONSIBILITIES

• Providing an Excellent Experience in Every Interaction with External and Internal Customers is Every Team Member's First Responsibility.
• Manage email and schedule for Executive Team
• Screen and Summarize requests for Executive Team, booking appointments, preparing presentationsfor clients,and other related administrative tasks as required.
• Creating video and written processes for this role and ensuring the same is completed for all other roles within the company.
• ResearchAI processes for all areas and implement where time savings are provided without sacrificing quality of the client experience.
• Post job ads and send screening questions and tests
• New staff on-boarding with Checklists and initial training on culture andsafety.
• Analyzing new leads, quotes and contracts in our CRM (Customer Relationship Management software - Jobber), broken down by Rep, and summarizing KPIs for Executive Teamanalysis.
• Ensure showrooms and boardrooms are clean and organized
• Compile news about industry and events
• Write and Post Blog posts
• Proofreadwebsite and add new content
• Market research on competitors
• Social media help as needed
• Assist with bookkeeping as required
• Meeting Coordination and Summaries provided to those who need them
• Follow Up with Accountable Parties regarding Outstanding Commitments
• Proofreading and formatting documents
• Audit and edit digital files to ensure no unnecessary duplication
• Maintain Master Contacts List and Organizational Chart
• Plan and Organize Charity Events
• Plan and Organize Team Building Activities
• Plan and Organize Christmas Party
• Vehicle maintenance tracking for multiple companies
• Post ads for vehicles for sale for Dealership Business
• Manage contracts for Vehicle Sales and Rentals for Car Sharing Business
• Write Briefs and Obtain Quotes for new products or services
• Personal Errands for Executives as required
• Restocking Office supplies and stationary and coordinating Couriers as required
• Administration, tracking and distribution of Monthly Referral Bonus Cheques to referring customers.
• Administration and distribution of Thank You Cards to be physically mailed to customers at time of invoice as well as at 6 month and annual anniversary dates.
• Coordinating and attending Safety meetings and other Team meetings and taking notes during these meetings to be filed electronically.
• Promoting MAXgreen's MAXrewards Referral program to homeowners, and MAXrewards Industry Partner Referral Program to Contractors / Designers / Realtors, etc. at every opportunity.
• Identifying new ideas for new revenue streams and complementary services to be offered to our customer base.
• Identifying ideas and implementing systems and routines to improve efficiencies and reduce costs of operating the business.
• Ongoing improvement of quality, service, and overall value offered to customers, sub-trades, suppliers, employees, and outside consultants.
• Implementing new policies and procedures as required. If something goes wrong in the business, what can we implement as a routine to ensure it NEVER happens again? If something goes really well, what can we implement as a routine to ensure it ALWAYS happens?
• Following all established MAXgreen policies and procedures.
• Ensuring the rest of the MAXgreen team also follows policies and procedures as required.

REQUIREMENTS

• Attention to Detail is Paramount
• 5+ Years Experience as Executive Assistant or Office Manager
• Proficient in Microsoft Office, especially Outlook and Excel
• Proficient with other Windows Based Operating Systems and Programs
• Must be able think outside the box to find new solutions and improve processes and efficiencies
• Ability to work independently with limited supervision
• Learn and Teachnew systems with limited supervision
• Excellent organizational, time management and prioritization skills with the ability to juggle multiple time-sensitive demands and meet deadlines

COMPENSATION

• 45,000 to $50,000 per year, based on experience and performance
• Extended Health Benefits available after 3 months probation period.
• 3 Weeks Paid Holidays or Personal Days and Statutory Holidays per Year
• Future career development and profit sharing potential can be earned.

If you are interested in joining our TEAM, please send your Resume AND Cover Letter explaining why you are the right fit to .

Thanks to those who reply but only those selected for the next stage of the hiring process will be contacted.

Company Description

MAXgreen Windows, Siding and Roofing believes in Bringing a White-Collar Professionalism to a Blue-Collar Industry.

We EARN Customer Referrals and Online Reviews by going over and above for EVERY project, always ADDING VALUE instead of cutting corners like is common in our industry.

The lowest price is NOT the most important to our customers - VALUE for the investment, QUALITY of our Workmanship, and CUSTOMER SERVICE by all of our team members is why homeowners choose us to protect their most important investment from expensive water damage.

Company Description

MAXgreen Windows, Siding and Roofing believes in Bringing a White-Collar Professionalism to a Blue-Collar Industry.

We EARN Customer Referrals and Online Reviews by going over and above for EVERY project, always ADDING VALUE instead of cutting corners like is common in our industry.

The lowest price is NOT the most important to our customers - VALUE for the investment, QUALITY of our Workmanship, and CUSTOMER SERVICE by all of our team members is why homeowners choose us to protect their most important investment from expensive water damage.

Create a job alert for this search