Executive Assistant

Aplin; Calgary; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is looking for a highly organized Executive Assistant to support senior executives. This role requires exceptional attention to detail and the ability to manage multiple priorities effectively. You will be responsible for managing executive calendars, coordinating travel, and serving as the first point of contact for scheduling meetings. This full-time position is based in a vibrant office near Calgary Airport, offering a dynamic work environment where your contributions will be valued and impactful. If you thrive in a fast-paced setting and possess strong communication skills, this opportunity is perfect for you.

Qualifications

• Minimum 3 years of experience in an Executive Assistant or senior administrative role.
• Strong written and verbal communication skills with attention to detail.

Responsibilities

• Manage executive calendars, phone calls, meetings, and travel arrangements.
• Proofread and edit internal memos, reports, and correspondence.
• Coordinate supply orders and administrative needs for multiple locations.

Skills

Organizational Skills

Written Communication

Verbal Communication

Attention to Detail

Microsoft Office

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

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We are currently seeking a highly organized, adaptable, and proactive Executive Assistant to provide direct support to a group of senior executives. This role requires strong attention to detail, the ability to manage competing priorities, and excellent written communication skills.

This position is fully in office near the Calgary Airport.

Responsibilities:

1. Managing executive calendars, incoming general line phone calls, booking meetings, and coordinating travel arrangements
2. Proofreading and editing internal memos, reports, and correspondence
3. Maintaining executive email accounts and assisting with prioritizing communications as needed
4. Coordinating supply orders and administrative needs for multiple office locations
5. Serving as the first point of contact for scheduling meetings with the CEO
6. Providing occasional support outside standard hours when executives are travelling internationally

Qualifications:

1. Minimum 3 years of experience in an Executive Assistant or senior administrative role supporting an Executive
2. Strong written and verbal communication skills, with a keen eye for grammar and detail
3. Ability to anticipate needs, adapt quickly, and work independently
4. Proficient in Microsoft Office (Outlook, Word, Excel)

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

Seniority level

• Not Applicable

Employment type

• Full-time

Job function

• Administrative

Industries

• Aviation and Aerospace Component Manufacturing