Executive and Personal Assistant

Fuze HR Solutions Inc (Internal); Brampton; On-site; CAD 63,000 - 77,000; Full time

Benefits offered by this job

Health and dental coverage

Life Insurance

AD&D

Long-Term Disability

Health Spending Account

Group RRSP with employer matching

Discretionary year-end bonus

Employee engagement programs

Job summary

Fuze HR Solutions in Mississauga, ON is seeking a highly organized Executive / Personal Assistant to support senior leadership with both professional and personal duties in a fast-paced environment. The role demands discretion, sound judgment, impeccable time management, and the ability to juggle complex calendars, communications, and confidential matters while coordinating travel and events.

You will liaise across departments, prepare correspondence and presentations, and ensure deliverables

Qualifications

• Minimum 5 years of experience supporting senior executives, business owners, or executive leadership teams.
• Previous experience in a combined Executive Assistant / Personal Assistant capacity is preferred.
• Proven ability to handle confidential information with discretion and professionalism.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and manage multiple priorities.

Responsibilities

• Manage executive calendars, appointments, meetings, and competing priorities.
• Coordinate business and personal travel, itineraries, and special events.
• Screen and prioritize emails, calls, and incoming requests.
• Prepare correspondence, meeting agendas, reports, and presentation materials.
• Coordinate personal appointments and liaise with external service providers.
• Organize confidential legal and corporate documents, files, and records.
• Track follow-ups, deadlines, and deliverables to ensure timely execution.
• Coordinate internal and external meetings and support special projects.
• Act as a liaison between executives, internal departments, and external stakeholders.

Skills

Calendar management

Executive support

Discretion

Organizational skills

Written communication

MS Office

Tools

Outlook

Word

Excel

PowerPoint

Job description

Executive / Personal Assistant

Location: Mississauga, ON
Work Arrangement: Fully In-Office
Compensation: $70,000 annually

Position Overview

Our client is seeking a highly organized and experienced Executive / Personal Assistant to provide comprehensive executive and personal support to senior leadership. This role requires exceptional discretion, strong judgment, and the ability to manage competing priorities across professional and personal responsibilities.

The successful candidate will be proactive, detail-oriented, and comfortable managing complex schedules, communications, and confidential matters in a fast-paced environment.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and competing priorities.
• Coordinate business and personal travel, itineraries, and special events.
• Screen and prioritize emails, calls, and incoming requests.
• Prepare correspondence, meeting agendas, reports, and presentation materials.
• Coordinate personal appointments and liaise with external service providers.
• Organize confidential legal and corporate documents, files, and records.
• Track follow-ups, deadlines, and deliverables to ensure timely execution.
• Coordinate internal and external meetings and support special projects.
• Act as a liaison between executives, internal departments, and external stakeholders.

Qualifications & Experience

• Minimum 5 years of experience supporting senior executives, business owners, or executive leadership teams.
• Previous experience in a combined Executive Assistant / Personal Assistant capacity is preferred.
• Proven ability to handle confidential information with discretion and professionalism.
• Exceptional organizational, prioritization, and time-management skills.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Ability to work independently, anticipate needs, and manage multiple priorities.

Personal Attributes

• Highly trustworthy, discreet, and professional.
• Proactive, resourceful, and solutions-oriented.
• Strong attention to detail and sound judgment.
• Adaptable, composed, and comfortable working in a fast-paced environment.
• Strong interpersonal skills and ability to adapt to different working styles.

Compensation & Benefits

• Base salary of $70,000.
• Comprehensive health and dental coverage.
• Life insurance, AD&D, and Long-Term Disability.
• Health Spending Account (HSA).
• Group RRSP with employer matching.
• Eligibility for discretionary year-end performance bonus.
• Employee engagement, social, and community initiatives.

Additional Requirements:

Fully onsite in Mississauga, Monday to Friday, with flexibility to accommodate occasional after-hours and weekend commitments.

This posting reflects an active vacancy.