Executive Administrator - Remote Support for CEO

KASPRE Consulting; Regina; Hybrid; CAD 41,000 - 48,000; Part time

Benefits offered by this job

Flexible hours

Hybrid-remote work

Access to Path CoWork Regina

Job summary

KASPRE Consulting Inc. is a Saskatchewan-based Indigenous-owned firm seeking an experienced Executive Administrator to provide high-level administrative support to the President & CEO and consulting team.

This part-time contract role offers remote or hybrid work, with potential access to Path CoWork in Regina, Saskatchewan. The successful candidate will manage calendars, travel, invoicing, and project coordination using ClickUp, while supporting consultants, clients, and day-to-day operations.

Qualifications

• Several years of progressively responsible administrative, executive support, or coordination experience.
• Experience supporting executives, senior leaders, or professional teams.
• Strong organizational and time-management skills.
• Strong attention to detail and ability to manage multiple priorities.
• Sound professional judgment and discretion.
• Excellent communication with clients and professionals.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for the President & CEO and senior team members.
• Coordinate meetings with clients, government officials, community partners, consultants, and stakeholders.
• Prepare meeting agendas and monitor deadlines and follow-ups.
• Support the President & CEO in prioritizing actions and coordinating travel and logistics.
• Assist with invoicing, expense tracking, and other administrative financial tasks.
• Maintain organized client, project, and corporate files.
• Support project setup and coordination in ClickUp.
• Assist with contracts, procurement, and business development administration.
• Coordinate workshops, trainings, and events.
• Support KASPRE Learning registration and scheduling.
• Maintain internal contact lists, templates, and systems.

Skills

Highly organized

Time management

Discretion

Problem solving

Independent work

Professional communication

Education

Post-secondary in business/office administration or communications

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Teams

Microsoft SharePoint

Microsoft 365

ClickUp

Thinkific

Canva

CRM systems

Bookkeeping platforms

Job description

KASPRE Consulting Inc. is a Saskatchewan-based Indigenous-owned firm seeking an experienced Executive Administrator to provide high-level administrative support to the President & CEO and consulting team.

This part-time contract role offers remote or hybrid work, with potential access to Path CoWork in Regina, Saskatchewan. The successful candidate will manage calendars, travel, invoicing, and project coordination using ClickUp, while supporting consultants, clients, and day-to-day operations.