Strategic EA & Board Coordinator (Part-Time, Remote)

MedicAlert Foundation Canada; Canada; Hybrid; CAD 46,000 - 49,000; Part time

Benefits offered by this job

Flexible remote work

Job summary

MedicAlert Foundation Canada is seeking an experienced Executive Assistant & Board Coordinator to provide high‑level administrative and governance support on a part‑time basis. You will partner with the CEO, Board, and committees to manage calendars, prepare materials, document minutes, and support governance processes.

The ideal candidate is highly organized, discreet, and capable of balancing multiple priorities while delivering reliable, proactive support in a mission‑driven non‑profit

Qualifications

• Postsecondary education in Business/Office Administration, Governance, or related field.
• 3–5 years of experience in executive assistant, board coordinator, or senior admin role.
• Experience supporting Boards or senior leadership in non-profit or governance settings.

Responsibilities

• Provide administrative support to the CEO and leadership team, including calendar management and meeting coordination.
• Prepare correspondence, presentations, reports, and governance materials; support contract signatures and document approvals.
• Attend and document Board/Committee meetings; track actions and maintain governance records.
• Coordinate internal communications and stakeholder correspondence; assist with events and special projects.
• Maintain confidential files with discretion and professionalism.

Skills

Organizational skills

Time management

Written & verbal communication

Discretion & confidentiality

Independent work & prioritization

Education

Business Administration / Office Administration background

Governance/board support experience

Tools

Microsoft Office Suite

Teams

Zoom

SharePoint

Cloud collaboration tools

Job description

MedicAlert Foundation Canada is seeking an experienced Executive Assistant & Board Coordinator to provide high‑level administrative and governance support on a part‑time basis. You will partner with the CEO, Board, and committees to manage calendars, prepare materials, document minutes, and support governance processes.

The ideal candidate is highly organized, discreet, and capable of balancing multiple priorities while delivering reliable, proactive support in a mission‑driven non‑profit