Executive Administrative Coordinator for SLT

The University of British Columbia; Vancouver; Hybrid; CAD 51,000 - 54,000; Full time

Job summary

The University of British Columbia is seeking an Administrative Coordinator to provide high-level, confidential support to the Senior Leadership Team within the Office of the CIO (OCIO). You will manage calendars, book travel, prepare meetings and minutes, and coordinate recruitment, onboarding and administrative processes in a fast-paced, team-oriented environment.

You will work closely with OCIO/UBC IT staff and other university units, ensuring policies are followed and deadlines met while

Qualifications

• High School graduation, plus a two year post-secondary diploma, plus four years of related experience.
• Demonstrates commitment to equity, diversity and inclusion.
• Ability to manage complex calendars and provide executive support.

Responsibilities

• Provide scheduling and logistical support to Senior Leadership Team (SLT) and coordinate meetings.
• Book travel, prepare agendas, take minutes and ensure follow-up actions.
• Coordinate recruitment, onboarding, and administrative processes for OCIO/UBC IT.
• Maintain administrative procedures and support ad hoc projects for OCIO.

Skills

Calendar management

Executive support

Communication skills

Discretion

Education

Two-year post-secondary diploma

Tools

Outlook

Word

Excel

PowerPoint

SharePoint

Videoconferencing

Job description

The University of British Columbia is seeking an Administrative Coordinator to provide high-level, confidential support to the Senior Leadership Team within the Office of the CIO (OCIO). You will manage calendars, book travel, prepare meetings and minutes, and coordinate recruitment, onboarding and administrative processes in a fast-paced, team-oriented environment.

You will work closely with OCIO/UBC IT staff and other university units, ensuring policies are followed and deadlines met while