Senior Administrative Coordinator – Student Affairs

Lakehead University; Northwestern Ontario; On-site; CAD 55,000 - 75,000; Full time

Job summary

Lakehead University is seeking an Administrative Assistant to support the Office of Student Affairs. You will provide front-line, confidential administrative assistance to the Vice-Provost, Students & Registrar and the Associate Vice-Provost, Students, coordinating calendars, travel, meetings, and special projects.

Role requires a Bachelor's degree in a related field and at least five years of senior-level administrative experience, with strong communication, organization, and

Qualifications

• Bachelor's degree in Business Administration, Office Administration or related field.
• Minimum of five years of progressively responsible administrative experience supporting senior leaders.
• Experience handling confidential matters with professionalism and discretion.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Experience implementing administrative processes and workflows.

Responsibilities

• Coordinate and manage daily administrative operations for the Office of Student Affairs.
• Provide comprehensive administrative, coordination, and logistical support to senior leaders.
• Manage complex calendars, travel, meetings, and events with deadlines.
• Prepare agendas, minutes, and follow-up actions for committee meetings.
• Plan and track short- and long-term projects, ensuring deliverables are met.
• Develop and improve administrative processes and SOPs for efficiency.
• Assist with recruitment, onboarding, and training for staff.
• Coordinate financial processes including budget monitoring and invoicing.
• Serve as a primary contact for faculty, staff, students, and external stakeholders.

Skills

Microsoft Office Suite

Google Workspace

Zoom

Communication skills

Organization

Calendar management

Education

Bachelor's degree in Business Administration or related field

Tools

Excel

PowerPoint

Outlook

Job description

Lakehead University is seeking an Administrative Assistant to support the Office of Student Affairs. You will provide front-line, confidential administrative assistance to the Vice-Provost, Students & Registrar and the Associate Vice-Provost, Students, coordinating calendars, travel, meetings, and special projects.

Role requires a Bachelor's degree in a related field and at least five years of senior-level administrative experience, with strong communication, organization, and