Executive Administrative Coordinator – IT Leadership

ubc; Vancouver; On-site; CAD 51,000 - 54,000; Full time

Job summary

UBC is seeking an Administrative Coordinator to provide high-level confidential administrative support to the Senior Leadership Team in the OCIO office. You will manage calendars, coordinate meetings and events, arrange travel, and assist with recruitment processes.

This role is a 1-year term with potential extension, reporting to the Manager, Admin Support, OCIO. Strong organizational, discreet communication, and multi-tasking abilities are essential in a fast-paced university IT environment.

Responsibilities

• Provides scheduling and logistical support to SLT; managing demanding calendars.
• Coordinates meetings, prepares agendas, materials, and meeting summaries; bookings and travel arrangements.
• Responsible for reconciling expenses and maintaining expense filing system.
• Supports recruitment by coordinating job postings and interview logistics; onboarding support.

Job description

UBC is seeking an Administrative Coordinator to provide high-level confidential administrative support to the Senior Leadership Team in the OCIO office. You will manage calendars, coordinate meetings and events, arrange travel, and assist with recruitment processes.

This role is a 1-year term with potential extension, reporting to the Manager, Admin Support, OCIO. Strong organizational, discreet communication, and multi-tasking abilities are essential in a fast-paced university IT environment.