Senior Technology Executive Assistant

Purolator Inc.; Mississauga; On-site; CAD 95,000 - 130,000; Full time

Job summary

Purolator Inc. is seeking an experienced Senior Executive Assistant to support the CTO and Technology Leadership Team. The role requires exceptional organization, proactive project management, and superior communication to manage multiple priorities in a fast-paced environment.

You will handle calendars, travel, expenses, and reports, while coordinating leadership meetings and strategic initiatives. The position emphasizes AI-enabled productivity and cross-functional collaboration within

Qualifications

• 5+ years of experience as an Executive Assistant in a fast-paced environment.
• Proficient with MS Office 365 including Word, Teams, Excel, PowerPoint, Outlook, and SAP Ariba.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills with cross-team collaboration and external partners.
• Attention to detail, business acumen, problem-solving, and independent decision-making.

Responsibilities

• Manage calendars, travel arrangements, expenses, purchase orders, invoices, and other executive support activities.
• Coordinate leadership meetings, agendas, materials, logistics, and follow-up activities.
• Organize team events, planning sessions, leadership offsites, and special initiatives.
• Create, maintain, and consolidate reports, forecasts, dashboards, and other materials for leadership decisions.
• Draft executive communications, summaries, and presentations for Board and leadership meetings.
• Utilize approved AI and productivity tools to support communications, reporting, and meeting summaries.

Skills

MS Office 365

Executive support

Calendar management

Stakeholder coordination

Tools

SAP Ariba

Job description

It’s not a package. It’s a promise®. As Canada’s leading integrated freight, package, and logistics provider, we’ve been helping promises get where they need to be for more than 60 years. How does the magic happen? The journey starts with you. The places we go, the elements we brave, the promises we deliver – it’s all possible because of our people. So, whether you’re looking to build new skills, make an impact in your community, or inspire your team, we go there for you.

Description

Reporting to the Senior Vice President & Chief Technology Officer, the Senior Executive Assistant serves as a trusted partner to the CTO and Technology Leadership Team, providing executive support, strategic coordination, and leadership operations support. The successful candidate is highly organized, proactive, and resourceful, with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Executive Support & Operations

• Manage calendars, travel arrangements, expenses, purchase orders, invoices, and other executive support activities.
• Coordinate leadership meetings, agendas, materials, logistics, and follow-up activities.
• Organize team events, planning sessions, leadership offsites, and special initiatives.
• Create, maintain, and consolidate reports, forecasts, dashboards, and other materials to support leadership decision-making.

Strategic Coordination & Leadership Team Support

• Serve as a central coordination point for Technology Leadership Team priorities, strategic and governance initiatives, and cross-functional activities.
• Track leadership action items, decisions, commitments, and key deliverables to ensure timely execution and follow-up.
• Support annual planning, budgeting, business reviews, and operational reporting activities.

Executive Communications

• Draft executive communications, leadership updates, executive summaries, and speaking notes by synthesizing information from multiple sources.
• Develop presentations and content for Board, executive, and leadership meetings.

AI & Productivity Enablement

• Leverage approved AI and productivity tools to support executive communications, presentations, reporting and meeting summaries
• Identify and recommend opportunities to enhance executive and team effectiveness through automation, emerging technologies, and productivity tools.
• Other duties as assigned.

Experience

• 5+ years of experience as an Executive Assistant, preferably in a fast-paced and dynamic environment.
• Strong proficiency with MS Office 365, including Word, Teams, Excel, PowerPoint, and Outlook, and SAP Ariba.
• Exceptional verbal and written communication skills.
• Strong interpersonal skills with the ability to collaborate across teams and with external partners.
• Strong business acumen, attention to detail, resourcefulness, and excellent problem-solving abilities.
• Critical thinking skills with the ability to make informed decisions independently.
• The ability to prioritize tasks effectively to manage multiple responsibilities simultaneously.

Language Requirement

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POSTING DETAILS

Location: 530 - Corporate

Working Conditions: Office Environment

Reports to: Senior Vice President and Chief Technology Officer

Purolator is an equal opportunity employer committed to diversity and inclusion. We welcome all qualified applicants and provide accommodations during the recruitment process upon request. Purolator complies with Canadian law in all recruitment practices. During pre-screening, we may use an Artificial Intelligence (AI) tool, supported by human oversight, to efficiently manage tasks such as resume screening and candidate matching, enabling our team to connect with qualified candidates faster. Personal information is used solely for recruitment and managed in accordance with privacy legislation. For AI-related inquiries only, contact [e-mail] . We recognize that employees and their families are essential to our success. We strive to provide a safe, healthy, and supportive workplace, ensuring the right people have the tools they need to thrive. Every day at Purolator is an opportunity to connect with colleagues, customers, and communities to make a positive impact. Learn more about our values at www.purolator.com .