Administrative Assistant

EVENTSCAPE; Toronto; On-site; CAD 50,000 - 65,000; Full time

Job summary

A global leader in architectural solutions is seeking an Administrative Assistant to support business development initiatives across multiple branches. This proactive role involves managing executive calendars, preparing presentations, and liaising with leadership and clients. The ideal candidate possesses relevant education or experience, excellent communication skills, and proficiency in Office 365, especially Excel. Join a collaborative team that values creativity and dedication while contributing to innovative architectural projects.

Qualifications

• Experience in an administrative role with a focus on business development.
• Ability to handle confidential information discreetly.
• Excellent organizational skills and attention to detail.

Responsibilities

• Manage an executive calendar and schedule meetings.
• Prepare briefing materials and correspondence for executives.
• Serve as a liaison between senior leadership, branch managers, and clients.
• Coordinate proposals and outreach initiatives.
• Monitor industry trends and track performance metrics.

Skills

Professional verbal and written communication skills

Experience with virtual meeting software

Highly proficient in Office 365

Intermediate proficiency in Microsoft Excel (VLOOKUP, pivot tables)

Education

Relevant education in Business or related field

Job description

JOIN THE TEAM THAT'S REDEFINING INNOVATIVE ARCHITECTURAL SOLUTIONS

Administrative Assistant

Eventscape, a global leader in custom architectural fabrication, is looking for an Administrative Assistant. This position goes beyond traditional administrative responsibilities by actively contributing to business development initiatives across multiple branches of the parent company. The role requires a highly organized, proactive, and business-minded professional who can manage priorities while identifying and supporting opportunities for growth, partnerships, and new markets. Your organizational skills and attention to detail will help keep the gears turning behind the scenes of our innovative projects.

WHAT YOU'LL DO:

• Manage an executivecalendar, scheduling internal and external meetings, travel, and events.
• Prepare briefing materials, presentations, reports, and correspondence for executive meetings.
• Serve as a liaison between senior leadership, branch managers, clients, and partners.
• Track key action items, strategic initiatives, and follow-ups to ensure timely execution.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist in identifying and researching new business opportunities across multiple branches of the company.
• Coordinate proposals, presentations, and client outreach initiatives.
• Help monitor industry trends, upcoming projects, and potential partnership opportunities in architecture, construction, and fabrication sectors.
• Facilitate communication and coordination among various branches of the parent company.
• Track performance metrics and development goals
• Coordinate internal meetings, workshops, and strategy sessions.
• Track timelines, milestones, and deliverables related to business development projects.

WHAT WE'RE LOOKING FOR

• Relevant education and/or experience inBusinessor related field
• Professional verbal and written communication skills;
• Experience with virtual meeting software (e.g., Microsoft teams);
• Highly proficient in Office 365, specifically Outlook, Word, Excel, and PowerPoint.
• Intermediate proficiency in Microsoft Excel (VLOOKUP and pivot tables).

WHY EVENTSCAPE?

At Eventscape, we design and build extraordinary architectural environments for visionary designers and architects worldwide. While your role won’t involve fabrication, you’ll play a key part in supporting the teams that bring these groundbreaking projects to life. Join us and be part of a collaborative team that values creativity, precision, and dedication.

APPLY NOW

Ready to be part of the team shaping the future of architectural innovation? Apply today with your resume and let us know how you can contribute to our fast-paced, creative environment.