Executive Assistant, GTM Data & Intelligence

Autodesk, Inc.; Toronto; Hybrid; CAD 61,000 - 89,000; Full time

Job summary

Autodesk, Inc. in Toronto, Ontario is seeking an experienced Executive Assistant to support the Sr. Director, GTM Data & Intelligence (GDI) and the global team.

You will manage complex calendars, coordinate travel, meetings, and communications, and help ensure day-to-day operations run smoothly in a fast-paced environment. This hybrid role requires discretion, professionalism, and the ability to juggle multiple priorities while partnering with leadership and cross-functional teams to enable

Qualifications

• 2-5+ years of experience providing administrative support to senior leaders.
• Experience managing complex calendars, coordinating meetings, preparing materials, supporting communications, booking travel, and processing expenses.
• Ability to work in a fast-paced environment requiring strong prioritization, attention to detail, discretion, and follow-through.
• Ability to handle confidential and sensitive information with professionalism and sound judgment.
• Strong written and verbal English communication skills.
• Experience coordinating meetings, events, travel, onboarding logistics, team documentation, or internal communications.
• Prior experience planning global offsites, events, and all-hands meetings.

Responsibilities

• Manage complex calendars for the Sr. Director of GDI, including scheduling meetings, resolving conflicts, coordinating with stakeholders, and helping ensure their time is organized around key priorities.
• Coordinate executive travel in partnership with Corporate Travel, including booking and modifying itineraries, researching travel requirements, supporting visa processes, and managing travel logistics. Will travel with executive as needed, approximately, 2-4 times per year.
• Coordinate internal and external meetings by scheduling attendees, reserving rooms, preparing agendas and materials, arranging technology, confirming logistics, and ensuring participants have the information they need.
• Support leadership meetings, staff meetings, All Hands, manager calls, planning sessions, and employee & business reviews by helping capture notes, document action items, and track follow-up items.
• Work with Finance and accounts payable to track expenses and purchase orders for team activities, travel and contractors, and ensure payments are processed accurately.
• Partner with the leadership team to support recurring meeting cadences, leadership communications, team coordination, and administrative follow-through.
• Manage event logistics, including venue coordination, A/V, catering, attendee communications, materials, travel details, onsite logistics, directions, maps, and related support.
• Support GDI-wide communications by coordinating timelines, collecting inputs, preparing draft materials, formatting updates, and helping ensure communications are clear, timely, and well organized.
• Maintain team information systems, including Slack channels, email aliases, distribution lists and directories.
• Handle confidential information related to employees, company operations, organizational changes, leadership discussions, and business priorities with discretion and sound judgment.
• Build positive working relationships across all levels of the organization and with external partners, representing the VP and GDI team with professionalism, discretion, and tact.
• Identify opportunities to improve administrative processes, meeting logistics, documentation, team information management, and day-to-day coordination.

Skills

Calendar management

Travel coordination

Meeting coordination

Executive support

Email & communications

Discretion & professionalism

Education

Bachelor's degree or equivalent

Tools

Outlook

PowerPoint

Excel

Word

Slack

Microsoft Teams

SharePoint

Job description

Job Requisition ID # 26WD101017 Position Overview At Autodesk, we are obsessed with building tools for people who imagine, design, and make a better world for the 10 billion people living on our planet. Our clients make the tallest buildings in the world, innovate on new green, affordable housing for low-income communities, put rockets into space, 3D print affordable prosthetic limbs, and bring stories and experiences to life that leap off the screen and inspire the world. Helping those teams do what they do better, faster, and with a less negative impact on the world is the mission that pulls us all out of bed every morning. We’re searching for an experienced Executive Assistant to support our Sr. Director, Go-to-Market (GTM) Data & Intelligence (GDI), and his global team. In this role, you’ll provide proactive, high-quality administrative support and coordination to help the Sr. Director and GDI leadership team operate effectively. You will manage complex calendars, coordinate meetings and events, support leadership communications, organize team information, handle confidential matters with discretion, and help ensure day-to-day operations run smoothly. This role requires strong attention to detail, sound judgment, professionalism, and the ability to manage multiple priorities in a fast-paced environment. You will report to the Sr Director, GTM Data & Intelligence, and this position is hybrid based out of Toronto, Denver, or San Francisco.

Responsibilities

• Manage complex calendars for the Sr. Director of GDI, including scheduling meetings, resolving conflicts, coordinating with stakeholders, and helping ensure their time is organized around key priorities.
• Coordinate executive travel in partnership with Corporate Travel, including booking and modifying itineraries, researching travel requirements, supporting visa processes, and managing travel logistics. Will travel with executive as needed, approximately, 2-4 times per year.
• Coordinate internal and external meetings by scheduling attendees, reserving rooms, preparing agendas and materials, arranging technology, confirming logistics, and ensuring participants have the information they need.
• Support leadership meetings, staff meetings, All Hands, manager calls, planning sessions, and employee & business reviews by helping capture notes, document action items, and track follow-up items.
• Work with Finance and accounts payable to track expenses and purchase orders for team activities, travel and contractors, and ensure payments are processed accurately.
• Partner with the leadership team to support recurring meeting cadences, leadership communications, team coordination, and administrative follow-through.
• Manage event logistics, including venue coordination, A/V, catering, attendee communications, materials, travel details, onsite logistics, directions, maps, and related support.
• Support GDI-wide communications by coordinating timelines, collecting inputs, preparing draft materials, formatting updates, and helping ensure communications are clear, timely, and well organized.
• Maintain team information systems, including Slack channels, email aliases, distribution lists and directories.
• Handle confidential information related to employees, company operations, organizational changes, leadership discussions, and business priorities with discretion and sound judgment.
• Build positive working relationships across all levels of the organization and with external partners, representing the VP and GDI team with professionalism, discretion, and tact.
• Identify opportunities to improve administrative processes, meeting logistics, documentation, team information management, and day-to-day coordination.

Minimum Qualifications

• 2-5+ years of experience providing administrative support to senior leaders.
• Experience managing complex calendars, coordinating meetings, preparing materials, supporting communications, booking travel, and processing expenses.
• Ability to work in a fast-paced environment requiring strong prioritization, attention to detail, discretion, and follow-through.
• Ability to handle confidential and sensitive information with professionalism and sound judgment.
• Comfort with ambiguity and change; able to adapt quickly, stay organized, and help bring structure to administrative processes.
• Strong written and verbal English communication skills, including the ability to draft clear and professional emails, memos, and meeting materials.
• Proficiency with Microsoft Office and collaboration tools, including Outlook, PowerPoint, Excel, Word, Slack, Microsoft Teams, and Microsoft SharePoint Experience coordinating meetings, events, travel, onboarding logistics, team documentation, or internal communications.
• Prior experience planning global offsites, events, and all-hands meetings.
• Strong interpersonal skills and ability to build productive working relationships with leaders, peers, team members, and cross‑functional partners.
• Results‑orientated team player with a customer‑service mindset.
• Prior experience working in the Tech industry preferred.
• Ability to travel to events or internal meetings, locally and internationally, approximately 2-4 times per year.

The Ideal Candidate

• Demonstrates strong initiative and follows through reliably.
• Is highly organized and enjoys keeping people, meetings, materials, and logistics on track.
• Anticipates administrative needs and proactively resolves issues before they become blockers.
• Communicates clearly, calmly, and professionally, especially in fast-moving or sensitive situations.
• Builds productive working relationships across all levels and brings a helpful, service‑oriented mindset to supporting the team.
• Enjoys working independently while staying closely connected to the needs of the Sr. Director, leadership team, and broader GDI organization.
• Is comfortable managing multiple priorities, shifting deadlines, confidential information, and detailed logistics.

Learn More About Autodesk

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!

Salary transparency

Salary is one part of Autodesk’s competitive compensation package. For Canada based roles, we expect a starting base salary between $61,000 and $89,100. Offers are based on the candidate’s experience and geographic location, and may exceed this range. In addition to base salaries, our compensation package may include annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

Belonging

We take pride in cultivating a culture of belonging where everyone can thrive. Learn more here: https://www.autodesk.com/company/global-belonging

In-Person Onboarding and Identity Verification

This role may require in‑person onboarding and/or in‑person ID verification. Are you an existing contractor or consultant with Autodesk? Please search for open jobs and apply internally (not on this external site).

Welcome to Autodesk! Amazing things are created every day with our software – from the greenest buildings and cleanest cars to the smartest factories and biggest hit movies. We help innovators turn their ideas into reality, transforming not only how things are made, but what can be made. We take great pride in our culture here at Autodesk – it’s at the core of everything we do. Our culture guides the way we work and treat each other, informs how we connect with customers and partners, and defines how we show up in the world. When you’re an Autodesker, you can do meaningful work that helps build a better world designed and made for all. Ready to shape the world and your future? Join us!