Executive Administrative Assistant

360 Technology; Mississauga; On-site; CAD 50,000 - 70,000; Full time

Job summary

An innovative firm is looking for a highly energetic Executive Administrative Assistant to enhance office operations. This role involves managing executive schedules, coordinating meetings, and fostering effective communication within the team. The ideal candidate will possess strong organizational skills, proficiency in Microsoft Office 365, and a proactive mindset. Join a dynamic environment where your contributions will help create a positive workplace culture and streamline daily operations. If you are enthusiastic and detail-oriented, this opportunity could be the perfect fit for you.

Qualifications

• Proven experience in an administrative role, preferably as an Executive Assistant.
• Strong interpersonal skills and ability to handle confidential information.

Responsibilities

• Manage executive’s calendar, appointments, and travel arrangements.
• Oversee office environment and ensure optimal organization.
• Coordinate meetings and maintain important documents.

Skills

Organizational Skills

Communication Skills

Multitasking

Attention to Detail

Education

Experience as Executive Administrative Assistant

Office Management Experience

Tools

Microsoft Office 365

Job description

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This range is provided by 360 Technology. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

CA$50,000.00/yr - CA$70,000.00/yr

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Job Summary:

We are seeking a highly energetic and organized Executive Administrative Assistant to support our team and oversee smooth day-to-day office operations. The ideal candidate is an enthusiastic, extroverted professional with a keen eye for detail and a passion for creating a positive and productive work environment.

Key Responsibilities:

• Manage the executive’s calendar, appointments, travel arrangements, and daily workflow with efficiency and discretion.
• Oversee and manage the entire office environment, ensuring optimal organization and functionality.
• Act as a key point of contact between executives and employees, fostering clear and positive communication.
• Coordinate meetings, prepare agendas, and ensure all logistics are handled seamlessly.
• Maintain and organize important documents, records, and files with precision.
• Utilize Office 365 tools (Outlook, Word, Excel, PowerPoint, Teams) to streamline tasks and communication.
• Support HR and team engagement efforts by organizing events, meetings, and staff interactions.
• Proactively handle operational issues and anticipate the needs of the executive and broader team.

Key Qualifications:

• Proven experience in an Executive Administrative Assistant, Office Manager, or similar administrative role.
• Strong interpersonal and communication skills — confident, approachable, and extroverted.
• Excellent organizational and multitasking abilities with high attention to detail.
• Proficiency in Microsoft Office 365 suite is essential.
• Energetic, enthusiastic, and self-motivated with a proactive mindset.
• Ability to handle confidential information with discretion.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative, General Business, and Management

• Industries

  Software Development

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