Executive Administrative Assistant

ABL Employment.com; Burlington; On-site; CAD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a reliable Executive Administrative Assistant to support their senior leadership team. This role involves a variety of administrative tasks, from managing calendars to preparing reports, all within a busy office environment. The ideal candidate thrives in a structured, fast-paced setting and enjoys keeping things organized. This position offers a 3-month contract with the potential for long-term employment. If you are detail-oriented and have experience in administrative support, this opportunity is perfect for you.

Qualifications

• Experience in administrative support roles is essential.
• Proficiency in Microsoft Office Suite is a must.

Responsibilities

• Support senior leadership with calendars and travel planning.
• Create PowerPoint presentations and Excel reports.
• Coordinate meetings and handle various ad hoc tasks.

Skills

Organizational Skills

Communication Skills

Time Management

Attention to Detail

Education

High School Diploma

Bachelor's Degree

Tools

Microsoft Teams

Zoom

Concur

MinuteBox

Microsoft PowerPoint

Microsoft Excel

Job description

We’re looking for an organized and reliable Executive Administrative Assistant to support our senior leadership team. In this role, you’ll handle a range of administrative and executive support tasks in a busy office environment. You’ll play a key part in keeping things running smoothly-from coordinating schedules to preparing reports and managing day-to-day office needs.

3 MONTH CONTRACT WITH POTENTIAL TO BE LONG TERM.

Concur/MS Teams/ZOOM/MinuteBox experience is a bonus!

Location: Burlington, ON

Hours: Monday to Friday 8:00AM – 5:00PM

Wage: $25 to $28/hour – dependent on experience and knowledge

What you’ll be doing:
– Support senior leadership with calendars, travel planning, and expense submissions
– Greet visitors and answer incoming calls at the front desk
– Create PowerPoint presentations and Excel-based reports
– Coordinate and organize meetings, including preparing agendas and taking notes
– Handle various ad hoc tasks and information requests
– Draft and format emails, memos, and other correspondence
– Review and maintain corporate files and registration updates
– Manage office supply orders and general office upkeep
– Operate standard office equipment like printers and scanners

This role is fully onsite in Burlington and ideal for someone who thrives in a structured, fast-paced setting.

Interested?
Please apply by replying directly to this posting. We thank all applicants for their interest. Only those selected for an interview will be contacted.