Executive Administrative Assistant

Job; Calgary; On-site; CAD 55,000 - 70,000; Full time

Job summary

Job in Calgary, Alberta seeks an Executive Administrative Assistant to provide a full range of administrative duties, including answering a multi-line phone and coordinating meeting logistics.

The role involves creating and maintaining databases, coordinating office maintenance, and preparing documents and reports with accuracy and efficiency.

Qualifications

• Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint).
• Excellent written and verbal communication skills.
• Ability to multi-task, organize, and prioritize work.

Responsibilities

• Answer phones and direct calls with a positive attitude.
• Provide office guests with a hospitable experience.
• Assist with dial-ins, conference rooms, and travel requests as needed.
• Order office supplies and manage inventory control system.
• Support general administrative tasks as required.

Skills

Multitasking

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

About the job Executive Administrative Assistant

About This Role

The incumbent will provide a full range of administrative duties including, but not limited to answering a multi-line phone and ensuring inquiries are addressed efficiently; scheduling and coordinating meeting logistics; creating and maintaining databases; coordinating office maintenance; maintaining office supplies and preparing and proofreading documents and reports.

Responsibilities:

Answer phones and direct calls with a positive attitude and an energetic work ethic

Provide office guests with a hospitable experience

Assist in handling office requests for dial‑ins, conference rooms, travel requests, etc.

Order office supplies and provide inventory control system

Qualifications:

Proficiency in Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)

Excellent written and verbal communication skills

Ability to multi-task, organize, and prioritize work