Executive Assistant

FinneyTaylor Consulting Group Ltd.; Alberta; Hybrid; CAD 65,000 - 90,000; Full time

Job summary

FinneyTaylor Consulting Group Ltd. is seeking an organized and proactive Executive Assistant to deliver administrative and operational support to the executive leadership team in Alberta.

The role emphasizes high attention to detail, confidentiality, and professional communication with internal and external parties. You will manage calendars, prepare presentations, coordinate travel, and assist with budgeting, invoicing, and corporate events.

Qualifications

• 7+ years of Executive Assistant experience providing support to multiple executives.

Responsibilities

• Provide comprehensive administrative support to executive leadership.
• Review and create documents, memos, reports, and correspondence.
• Manage document filing systems and coordinate Outlook calendars.
• Coordinate meetings, conferences, and events based on business priorities.
• Prepare corporate communications and presentations using PowerPoint.
• Process expenses and invoices for leadership.
• Coordinate travel arrangements.
• Support procurement and accounts payable processes.
• Assist with corporate functions and internal events.

Skills

Executive support

Calendar management

Advanced MS Office

Mail merges

Travel coordination

Discretion/confidentiality

Communication

Independent worker

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Teams

Job description

Job Description :

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide administrative and operational support to executive leadership.

Must Have Primary Skills :

• 7+years of Executive Assistant experience providing support to multipleexecutives.
• Possessadvanced to expert-level proficiency in Microsoft Office applications such asWord, Outlook, Teams, Excel, and PowerPoint.
• Skilledin performing mail merges using Word, Excel, and Outlook.
• DuringTax Season the requirement to work overtime, which will include weekendsupport.
• Requiredto travel up to 10%.
• Abilityto work well with others and communicate effectively and professionally.
• Demonstratesreliability, trustworthiness, and strives to meet professional commitments.
• Exceptionalinterpersonal skills, displaying a proven ability to communicate in aprofessional manner both verbally and in writing.
• Displayexcellent judgment in recognizing the limits of authority and safeguardingconfidential information.
• Capableof working independently, demonstrating self-sufficiency.
• Exhibitmeticulous attention to detail.
• Proactiveand positive "can-do" attitude.
• Growthmindset and actively pursue personal development opportunities.
• Excelin planning and coordinating special events, meetings, and conferences.
• Projecta polished and professional demeanor.
• Possessfundamental accounting skills.
• Displayflexibility and adeptness in multitasking, adapting to changing priorities.

Nice To Have Secondary Skills :

same as primary

Proven Experience In :

Providecomprehensive administrative support to the members of the Executive LeadershipTeam including the President, VP of Legal & VP of Human Resources.

Reviewand create various documents, memos, reports, and correspondence.

Managedocument filing systems and organize multiple Outlook calendars.

Calendarmanagement by coordinating meetings, conferences, and events based on businesspriorities, including liaising with external parties.

Prepareprofessional corporate communications and presentations using PowerPoint.

Coordinationof company meetings & corporate events including the ordering and distributionof tickets.

Prepare,review, track, report, and submit expense reports and invoices for thePresident, VP Legal & VP Human Resources.

Trackand assign codes to time sheets and related invoices for investment projects.

Provideadministrative assistance for procurement and accounts payable processes.

Possessbasic accounting knowledge to support certain accounting reporting tasks.

Ensurethe President has required business supplies

Coordinatetravel arrangements.

Update,track and manage the legal billing tool, including the creation of matters andcoordination with external counsel.

Respondto legal firms’ general inquiries including sourcing documentation andcoordination of billing.

Coordinatetranslation of legal documents.

Preparedraft letters and general communications.

Bookand coordinate meetings with both internal and external parties.

Sendprepared correspondence on behalf of VP, Legal.

AssistHuman Resources in the creation of seasonal agreements as required. Assistingwith corporate functions including planning, setup, and administration.

Assistingwith general office social committee activities including ordering lunches, setup and take down.

Skills

• Soft Skills
  • Experience In at least 7 years of experience with/in Executive support Must Have at least 7 years of experience with/in Executive Assistant