Admin Assistant

Vernon Chamber; Vernon; Hybrid; CAD 40,000 - 55,000; Full time

Job summary

Vernon Chamber is seeking a detail-oriented Admin Assistant to support daily operations at our office. The role emphasizes front desk duties, data entry, file management, scheduling, invoicing, and customer service.

The ideal candidate will be proficient in Microsoft Office, Google Workspace, and QuickBooks, with strong typing, multitasking, and excellent written and verbal communication. Experience in medical/dental offices is a plus but not required.

Qualifications

• Proven experience in administrative roles or clerical work with strong organizational skills.
• Strong typing speed and accuracy; ability to learn new software quickly.
• Proficiency with front desk procedures, multi-line phones, and excellent customer service.

Responsibilities

• Manage front desk duties, greeting visitors and answering multi-line phones.
• Perform data entry using Microsoft Office, Google Workspace, and QuickBooks.
• Maintain organized filing systems electronically and physically.
• Assist with scheduling appointments and calendars for staff and clients.
• Support bookkeeping activities, including invoicing and basic financial records.
• Prepare correspondence, reports, and proofreading documents.
• Provide customer support via phone or email.
• Handle general administrative tasks like filing, photocopying, and organizing office supplies.

Skills

Customer service

Multitasking

Attention to detail

Typing speed

Communication skills

Tools

Microsoft Office

Google Workspace

QuickBooks

Job description

Overview

We are seeking a detail-oriented and organized Admin Assistant to support our office operations. The ideal candidate will have strong clerical skills, proficiency in various software tools, and excellent customer service abilities. This role offers an opportunity to work in a professional environment where attention to detail and multitasking are essential. The Admin Assistant will play a vital role in maintaining efficient office workflows, managing correspondence, and supporting daily administrative functions.

Responsibilities

• Manage front desk duties, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry tasks accurately using Microsoft Office, Google Workspace, and QuickBooks
• Maintain organized filing systems both electronically and physically, ensuring easy retrieval of documents
• Assist with scheduling appointments and managing calendars for staff and clients
• Support bookkeeping activities, including invoicing, billing, and basic financial record keeping
• Prepare correspondence, reports, and proofreading documents for accuracy and clarity
• Provide customer support by addressing inquiries promptly via phone or email
• Handle administrative tasks such as filing, photocopying, and organizing office supplies

Qualifications

• Proven experience in administrative roles or clerical work with strong organizational skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks preferred
• Excellent computer skills with the ability to learn new software quicklyStrong typing speed with high accuracy; experience with data entry is a plus
• Knowledge of front desk procedures, multi-line phone systems, and phone etiquette
• Previous customer service experience demonstrating professionalism and effective communication skills
• Experience working in medical or dental offices is advantageous but not required
• Ability to multitask efficiently in a fast-paced environment while maintaining attention to detail
• Demonstrated proofreading skills and organizational abilities to manage multiple priorities effectively