Executive Admin & HR Support (Calgary)

Uintahgroup; Calgary; On-site; CAD 45,000 - 60,000; Full time

Job summary

Borealis Fuels & Logistics in Calgary is seeking an Administrative Assistant to support the Leadership Team and manage day-to-day operations of the corporate office. The role blends executive administration, human resources coordination, safety compliance, and office management to maintain efficient operations.

The successful candidate is highly organized, detail-oriented, and discreet, with 3–5 years of admin experience, strong communication skills, and proficiency in Google Workspace and

Qualifications

• Experience supporting executive leadership, HR, or compliance preferred.
• Experience with Google Workspace and cloud-based systems.
• Ability to manage confidential information with discretion.

Responsibilities

• Provide administrative support to Human Resources Manager and department.
• Coordinate onboarding and offboarding processes for employees.
• Maintain confidential employee records in HRIS.
• Manage office operations and support reception duties as needed.
• Coordinate travel arrangements and meeting logistics.

Skills

Strong administrative skills

Communication

Organizational skills

Discretion/confidentiality

Multitasking

Education

High school diploma

Post-secondary education in Business Administration/Office Administration

Tools

Google Workspace

BambooHR

HRIS/ERP systems

Office equipment and records management

Job description

Borealis Fuels & Logistics in Calgary is seeking an Administrative Assistant to support the Leadership Team and manage day-to-day operations of the corporate office. The role blends executive administration, human resources coordination, safety compliance, and office management to maintain efficient operations.

The successful candidate is highly organized, detail-oriented, and discreet, with 3–5 years of admin experience, strong communication skills, and proficiency in Google Workspace and