Executive Admin & Office Services Specialist (Flexible)

Textron; Calgary; On-site; CAD 60,000 - 75,000; Full time

Benefits offered by this job

Benefits plan

Retirement plan

Holidays/floating days

Overtime compensation

Flexible schedule

Education support

Fitness reimbursement

Employee assistance program

Job summary

Bell Textron Canada is seeking an Administrative Services Specialist in Calgary to provide comprehensive administrative and office management support across multiple functions, including HR, finance, and EHS compliance.

The role involves coordinating travel, managing security systems, processing expenses, and supporting engagement initiatives while liaising with vendors, landlords, and internal teams.

Qualifications

• High School Diploma required; Administrative Professional Certificate preferred.
• 5+ years of relevant administrative experience; aerospace sector preferred.
• Strong written and verbal English communication.
• Proficient with MS Office and Adobe; SAP/Ariba/Concur knowledge is an asset.
• Experience in event planning and vendor coordination considered a plus.

Responsibilities

• Organize internal/external appointments and visitor agendas.
• Manage security systems, access cards, PINs, and keys.
• Reconcile and submit corporate credit card expense reports.
• Coordinate travel with corporate providers.
• Plan customer events, trade shows, staff appreciation, and fundraisers.
• Coordinate conferences and golf tournaments; maintain attendee records.
• Manage memberships in professional organizations.
• Order and distribute promotional items and gifts.
• Support employee engagement programs with financial reporting.
• Assist with digital presentations for customers and leadership.

Skills

Administrative Certificate

Years of experience

English communication

Microsoft Office

Organizational skills

Problem solving

Finance/Accounting experience

Aerospace industry experience (asset)

SAP/Ariba/Concur knowledge (asset)

Event planning experience

Education

High School Diploma

Administrative Professional Certificate

Tools

SAP

Ariba

Concur

Microsoft Office

Job description

Bell Textron Canada is seeking an Administrative Services Specialist in Calgary to provide comprehensive administrative and office management support across multiple functions, including HR, finance, and EHS compliance.

The role involves coordinating travel, managing security systems, processing expenses, and supporting engagement initiatives while liaising with vendors, landlords, and internal teams.