Executive Admin Assistant - Real Estate Team | PTO Bonus

people to go; Markham; On-site; CAD 45,000 - 50,000; Full time

Benefits offered by this job

Paid time off

Bonus opportunities

Growth opportunities

Job summary

The Avenue Realty Team is seeking a proactive Junior Administrative Assistant to support our leadership and ensure smooth daily operations in the York region.

This full-time, on-site role includes managing executives’ schedules, handling calls and emails, organizing meetings, coordinating projects, and assisting with real estate transactions and marketing efforts.

Growth opportunities, flexible hours to support production, and a collaborative team environment complete the package.

Qualifications

• Previous experience in real estate operations preferred
• Strong organizational and time-management skills
• Ability to juggle multiple projects and priorities
• Experience with Microsoft Office, REALM and DocuSign preferred
• Strong customer service skills
• Tech-savvy and quick to learn new programs

Responsibilities

• Manage executive schedules, priorities, and day-to-day operations
• Serve as gatekeeper handling calls, emails, and requests while ensuring timely follow-ups
• Organize and prepare meetings, bookings, and confirm appointments
• Oversee and coordinate high-level projects, ensuring timely execution
• Assist with real estate transactions, including contracts, listing agreements, offers, and other essential documents
• Support marketing and social media efforts to promote listings, the team, and the business
• Maintain confidential records, documents, and reports with professionalism
• Continuously identify ways to improve office efficiency and team productivity

Skills

Organizational skills

Time management

Multitasking

Customer service

Tech-savvy

Deadline-driven

Tools

Microsoft Office

REALM

DocuSign

Job description

The Avenue Realty Team is seeking a proactive Junior Administrative Assistant to support our leadership and ensure smooth daily operations in the York region.

This full-time, on-site role includes managing executives’ schedules, handling calls and emails, organizing meetings, coordinating projects, and assisting with real estate transactions and marketing efforts.

Growth opportunities, flexible hours to support production, and a collaborative team environment complete the package.